Administrative Specialist II

City of Conroe; Conroe (TX); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Employee assistance program

Paid time off

Free pool/recreation center membership

Job summary

The City of Conroe seeks an Administrative Specialist II to provide non-routine clerical and administrative support, including drafting correspondence, reports, and spreadsheets, basic bookkeeping, and calendar management for supervisors or departments.

Responsibilities include screening calls/visitors, preparing agendas, arranging travel/meetings, and maintaining files. Strong Microsoft Office skills and ability to work independently are essential.

Qualifications

• High school diploma or equivalent required.
• Two years of related experience required.
• Proficient in Microsoft Office (Word, Outlook, Excel, etc.).
• Ability to type, draft/prepare correspondence, reports and agendas.

Responsibilities

• Draft/typ e correspondence, reports, charts and graphs using word processing, spreadsheets, databases or presentation software.
• Provide clerical/administrative support including basic bookkeeping and calendar management.
• Screen calls and visitors; arrange travel and special meetings as needed.
• Prepare agendas and assist with meeting logistics and minutes.
• Maintain filing systems and records; ensure accuracy and accessibility.
• Interact with the public in a friendly, professional manner; follow directions and procedures.

Skills

Typing

Data entry

Filing systems

Microsoft Office

Independent work

Public communication

Customer interaction

Grammar/spelling

Office equipment

Recordkeeping

Decision making

Interpersonal skills

Education

High school diploma or equivalent

Two years related experience

Tools

Basic bookkeeping

Job description

Job Summary

The Administrative Specialist II provides non-routine clerical/administrative support which may include drafting/typing correspondence, reports, charts, graphs, using word processing, spreadsheet, database or presentation software, basic bookkeeping, screening calls/visitors, preparing agendas, travel and/or meeting/special event arrangements, and managing supervisor or department calendars.

Qualifications

Education and Experience:

High school diploma or equivalent and two years of related experience.

Knowledge, Skills And Abilities

• Knowledge of general office procedures and standard office equipment.
• Knowledge of department functions, resources and general practices.
• Knowledge of grammar, spelling and alphanumeric sequencing.
• Skill in typing, data processing and file maintenance.
• Ability to create and maintain files and records.
• Ability to work independently with minimal supervision.
• Ability to follow both oral and written directions.
• Ability to operate commonly used manual and automated office equipment.
• Ability to interact with and communicate with general public in a friendly productive manner.
• Knowledge of Microsoft Office software (Word, Outlook, Excel, PowerPoint, etc.)
• Ability to make routine decisions in accordance with procedures, laws and regulations and to apply these to work problems.
• Ability to use coding and filing systems.
• Ability to apply interpersonal skills with other employees and the public.

PHYSICAL DEMANDS

The work is medium and requires the ability to exert up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up 10 pounds of force constantly to move objects. Additionally, the following physical abilities are required: balancing, climbing, crawling, crouching, feeling, fingering, grasping, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motions, speaking, standing, stooping, talking, visual acuity, and walking.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Retirement plan
• Employee assistance program
• Paid time off
• Free membership at the City's pool and recreation center facilities

Starting salary for this position is $20.97 hourly.

The City of Conroe is an Equal Opportunity Employer.

Must pass background check and pre-employment substance abuse screening as a condition of employment. A motor vehicle record check and job-related doctor's physical exam may also be required. Safety-sensitive positions remain subject to random drug and alcohol testing after hire.