Executive Staff Assistant

State of Wisconsin; Madison (WI); On-site; USD 30,000 - 51,000; Full time

Benefits offered by this job

Generous vacation (3.5 weeks)

9 paid holidays per year

Ample sick leave

Top-rated pension plan

Public Service Loan Forgiveness (elig)

Excellent health plans

Total rewards calculator access

Job summary

The State of Wisconsin seeks an Executive Staff Assistant for the Madison Administration Office. This full-time role provides high-level administrative and program support under the Administrative Services Director, handling a wide range of tasks to keep the office running smoothly.

Responsibilities include coordinating meetings, preparing materials, and ensuring effective communication across teams. The position supports a public service mission with competitive benefits and a strong work-life

Qualifications

• Providing administrative, clerical or office support.
• Experience with Microsoft Office Suite and/or Google Workspace.
• Effective oral and written communication skills.
• Ability to work with diverse teams and environments.
• Experience organizing meeting logistics and coordinating A/V and room setups.

Responsibilities

• Provide high-level administrative and program support under supervision.
• Coordinate meeting logistics, prepare agendas, distribute materials, and take minutes.
• Manage audio/visual needs and room accommodations for events.
• Maintain organized filing systems and records for the office.

Skills

Administrative support

Microsoft Office

Google Workspace

Oral and written communication

Tools

Microsoft Office Suite

Google Workspace

Job description

Introduction

Are you seeking a rewarding and challenging career? Bring your skills to the Wisconsin State Public Defenders office (SPD) and make a difference in the lives of Wisconsin residents! The SPD is currently recruiting to fill one full-time Executive Staff Assistant position for our Madison Administration Office.

SPD's mission is to enhance the quality of justice throughout Wisconsin by providing high-quality, cost-effective representation to indigent clients, protecting the rights of accused individuals, and by serving as advocates for effective defense services and a rational criminal justice system. At SPD, we are committed to diversity in hiring, retention, and career development. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or veteran status. To learn more, visit our website at http://wispd.gov.

What We Offer

This is an excellent opportunity to develop a meaningful and rewarding career with the SPD. Our employees have access to an excellent comprehensive benefit and compensation package, including access to the region's best health plans, and generous paid time off starting with 3.5 weeks of vacation, 9 paid holidays, and ample sick leave so that you can truly have work/life balance! SPD employees also enjoy participation is one of the nation's top-rated pension plans. Additionally, if you have student loans, you may be eligible for the Public Service Loan Forgiveness Program. To learn more about the value of SPD's total compensation package, please visit our Total Rewards Calculator.

Why Work With Us?

At the SPD, we pride ourselves on fostering an inclusive, human-centered and family-friendly culture, where everyone is encouraged to bring their "whole self" to work. Professional development is encouraged and supported, and we offer a wide variety of training opportunities to help you grow in your career. Our leadership's goal is to provide a work environment dedicated to ensuring that each and every staff member is treated with respect and dignity, recognizing each individual's contributions to the team. We encourage all applicants to read about the SPD's Diversity, Equity and Inclusion here.

Who We Are

SPD provides legal representation for persons who are accused of crimes or are defendants in certain specified civil matters, and who meet statutory financial eligibility criteria. The mission of the SPD is to zealously represent clients, protect constitutional rights, and advocate for an effective and fair criminal justice system. Our commitment is to treat our clients with dignity and compassion, as they are at the center of everything we do. To learn more about the various career paths and opportunities at the SPD please click here.

Position Summary

Under the general supervision of the Administrative Services Director, the incumbent is responsible for providing a high-level, wide range of comprehensive program and administrative support. Join our team and contribute to this key function of SPD and experience the intrinsic reward of public service.

Salary Information

Starting salary will be between $21.70 and $37.17 per hour, which is in pay schedule/range 81-04. A one-year probationary period will be required.

Job Details

Background Check: We consider all qualified applicants with criminal histories, consistent with applicable federal, state and local law. A criminal background check will be done prior to an offer of employment.

Eligibility to work in the US: The SPD does not sponsor work visas at the time of hire or anytime during employment. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9.

Equal Opportunity Employer: The State of Wisconsin is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to providing equal employment opportunities to all applicants from all backgrounds. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Veterans: The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for the application instructions to be considered for the Veterans Non-Competitive Appointment program.

Qualifications

LETTER OF QUALIFICATIONS & RESUME: You must submit both documents in order to be considered. It is important that you clearly explain and elaborate on your experience and/or training in your letter of qualifications and/or resume.

Minimum Qualifications

• Providing administrative, clerical or office support (e.g., greeting visitors, answering phones, mail distribution, etc.)
• Working with Microsoft Office Suite and/or Google Workspace products (e.g., Google drive files, word processing, database entry, email, scheduling, spreadsheets, etc.)
• Effective oral, written, and communication skills
• Working in a professional environment with people from different ethnic, cultural, political, economic and religious backgrounds
• Training, education, and/or experience organizing meeting logistics, preparing agendas, distributing materials, taking meeting minutes, and coordinating audio/visual and room accommodations

A well-qualified candidate will also have experience and/or training in the following areas:

• Establishing and maintaining organized physical and digital filing systems, database records, and inventory tracking
• Working with the criminal justice system and/or in other legal settings
• Knowledge of state public records retention/disposal guidelines (e.g., DOA State Records Center processes) and Open Meeting Law requirements