Executive Administrative Assistant, PJO — Hybrid

McCarthy Tétrault LLP; United States; Híbrido; USD 42.000 - 49.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Insurance premiums paid by Firm

Wellness and technology reimbursements

Volunteer day off

Birthday day off

Descripción de la vacante

McCarthy Tétrault LLP is seeking an Administrative Assistant for the Professional Journey Office in Toronto or Montréal. The role supports the Head of PJO and the team across coaching, mentoring and alumni programs, with a focus on calendar management, travel coordination, and communications.

The ideal candidate has at least three years of office experience (law firm preferred), strong MS Office skills, and proficiency in French/English.

Formación

• Post-secondary diploma.
• A minimum of three years of office work experience, including executive or administrative assistant support. Law firm or other professional services firm experience is preferred.
• Event coordination experience and experience with procurement or invoicing systems is an asset.
• Proficiency with Microsoft Office (Outlook, Word, Excel and PowerPoint), MS Teams, MS Forms and SharePoint.
• Fluent bilingualism (French/English) is an asset.
• Excellent organizational, proofreading, spelling, and grammar skills, with a strong attention to detail.
• Exceptional verbal and written communication skills, with the ability to communicate effectively and professionally with individuals at all levels of the Firm.
• Ability to work effectively in a fast-paced environment, manage competing priorities, and meet critical deadlines.
• Ability to work independently, exercising sound judgment while recognizing when to seek guidance or escalation.
• Demonstrated ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment.

Responsabilidades

• Provide administrative support for the Head of the Professional Journey Office and the PJO team’s coaching, mentoring and alumni programs.
• Manage calendars, schedule meetings across offices and time zones, and book rooms and Teams meetings.
• Arrange travel and prepare expense reports, process invoices and maintain confidential files.
• Prepare, format and proofread correspondence, presentations, reports and meeting materials.
• Support alumni and mentoring program logistics, communications and events.
• Maintain alumni contact lists and program files, and coordinate French translations for communications.

Conocimientos

Administrative support

Event coordination

Communication skills

Time management

Bilingual French/English (asset)

Educación

Post-secondary diploma

Herramientas

Microsoft Office

MS Teams

SharePoint

Invoicing/Procurement systems

Descripción del empleo

McCarthy Tétrault LLP is seeking an Administrative Assistant for the Professional Journey Office in Toronto or Montréal. The role supports the Head of PJO and the team across coaching, mentoring and alumni programs, with a focus on calendar management, travel coordination, and communications.

The ideal candidate has at least three years of office experience (law firm preferred), strong MS Office skills, and proficiency in French/English.