Executive Administrative Assistant — Onsite Quincy

The Hollister Group; Massachusetts; On-site; USD 65,000 - 75,000; Full time

Job summary

The Hollister Group in Massachusetts is seeking a Senior Administrative Assistant to support the CEO’s office, coordinating calendars, communications, and sensitive information with discretion. This onsite role requires local candidates willing to commute to Quincy, MA, five days a week.

You will manage the CEO’s calendar, prepare meeting materials, arrange travel, and act as a liaison across departments to ensure smooth operations and timely reporting, while upholding confidentiality and

Qualifications

• 5+ years of progressive administrative experience supporting executive leadership.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to manage calendars and coordinate complex scheduling.
• Strong discretion handling confidential information; professional demeanor.
• Willingness to travel to local offices as needed.

Responsibilities

• Facilitate daily administrative operations supporting the CEO’s Executive Assistant, ensuring seamless workflow.
• Manage the CEO’s calendar, coordinating appointments, meetings, and conflicts efficiently.
• Prepare comprehensive meeting materials, including agendas, briefing notes, and follow-up items.
• Organize logistics for board meetings, leadership sessions, and special organizational events.
• Craft, review, and refine correspondence, presentations, and reports on behalf of senior leadership.
• Act as a primary point of contact between the executive office and internal departments to ensure clear communication.
• Handle incoming inquiries, exercise sound judgment in prioritizing urgent matters, and elevate as needed.
• Coordinate travel arrangements, including booking accommodations and preparing itineraries.
• Maintain orderly filing systems, both digitally and physically, for important documents.
• Track project deadlines, manage deliverables, and support strategic initiatives.
• Identify opportunities to boost administrative efficiency and improve office processes.
• Assist in preparing for audits, organizational reporting, and other compliance activities.
• Travel to various organization sites as required, ensuring timely support across locations.

Skills

Administrative experience

MS Office

Calendar management

Communication

Travel coordination

Confidentiality

Education

High School Diploma

Bachelor’s or Associate degree preferred

Job description

The Hollister Group in Massachusetts is seeking a Senior Administrative Assistant to support the CEO’s office, coordinating calendars, communications, and sensitive information with discretion. This onsite role requires local candidates willing to commute to Quincy, MA, five days a week.

You will manage the CEO’s calendar, prepare meeting materials, arrange travel, and act as a liaison across departments to ensure smooth operations and timely reporting, while upholding confidentiality and