Executive Administrative Assistant – On-Site (Global Banking)

Talentify; Miami (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Talentify is seeking an Executive Administrative Assistant to support Global Banking leaders in Miami. You will manage calendars, travel, expenses, meetings, events, and day-to-day logistics with sound judgment and discretion, enabling leaders to focus on business priorities.

This role requires five days in the office, strong organizational skills, and proficiency with Microsoft 365 to draft, summarize, and organize information while maintaining confidentiality and delivering a superior client

Qualifications

• Minimum of 3 years of administrative support in a fast-paced professional environment.
• Strong organizational and time-management skills with ability to work independently and manage competing priorities.
• Experience managing complex calendars and coordinating domestic or international travel.
• Clear and professional written and verbal communication with a strong service orientation.
• Sound judgment, discretion, and problem-solving skills including escalation when appropriate.
• Proficiency with Microsoft 365 and ability to learn new tools used by the firm.
• Comfort with using AI tools to draft, summarize, organize information and streamline tasks while maintaining confidentiality.

Responsibilities

• Manage complex calendars, prioritize meeting requests, resolve routine conflicts, and handle higher-risk matters appropriately.
• Coordinate domestic and international travel with detailed itineraries and documentation.
• Prepare and process expense reports accurately and promptly.
• Coordinate meetings and client visits, including agendas, materials, attendees, rooms, catering, tech, and follow-ups.
• Collaborate with leaders and stakeholders to understand priorities and support timely deliverables.
• Support employee engagement activities, team recognition, and local events to foster an inclusive workplace.
• Provide physical site support including phone coverage, new hire integration help, facilities upkeep, and guest reception.
• Work with colleagues to ensure backup coverage during absences and peak periods.

Skills

Administrative support

Calendar management

Travel coordination

Microsoft 365

Communication skills

Discretion & judgment

AI tools familiarity

Tools

Microsoft 365

AI tools

Job description

Talentify is seeking an Executive Administrative Assistant to support Global Banking leaders in Miami. You will manage calendars, travel, expenses, meetings, events, and day-to-day logistics with sound judgment and discretion, enabling leaders to focus on business priorities.

This role requires five days in the office, strong organizational skills, and proficiency with Microsoft 365 to draft, summarize, and organize information while maintaining confidentiality and delivering a superior client