Executive Administrative Assistant of Property Management

Housing Authority of the City of Shreveport; Shreveport (LA); On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Job summary

Housing Authority of the City of Shreveport is seeking a Property Management Executive Administrative Assistant to support the executive team in the property management department. The role requires strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment.

Responsibilities include handling correspondence, calendar management, document preparation, data management, and coordinating with internal and external stakeholders to ensure

Qualifications

• Bachelor's degree in Business Administration or related field.
• Strong organizational skills and attention to detail.
• Experience supporting executive teams is preferred.
• Proficiency with Microsoft Office Suite and standard office tech.

Responsibilities

• Manage correspondence via emails, mail, and phone calls.
• Calendar management for the executive team: schedule and coordinate meetings and events.
• Prepare and format documents: memos, letters, reports, presentations.
• Maintain accurate files and databases.
• Provide executive support and liaison with internal/external stakeholders.

Skills

Organizational skills

Attention to detail

Prioritization

Written and verbal communication

Independent work

Customer service

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite (Outlook, Word, Excel)

Job description

A property management executive administrative assistant is responsible for providing administrative support to the executive team of HACS property management department. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks and prioritize accordingly. Overall, the property management executive assistant plays a crucial role in ensuring the smooth operation of the property management executive team and supporting the efficient management of properties.

Essential Duties:

• Managing correspondence: Handling emails, mail, and phone calls, and responding or redirecting as necessary.
• Calendar management: Scheduling and coordinating appointments, meetings, and conferences for the executive team.
• Document preparation: Drafting, editing, and formatting various documents, such as memos, letters, reports, and presentations.
• Data management: Maintaining accurate and up-to-date files and databases.
• Executive support: Providing general administrative support to the executive team, including managing their calendars, organizing events, and handling any other tasks as needed.
• Liaison with internal and external stakeholders: Serving as a point of contact between the executive team and other departments, clients, vendors, and partners.

These duties may vary on an as needed basis.

Knowledge, Skills and Responsibility:

• Knowledge of property management principles and practices
• Familiarity with relevant laws and regulations in the property management industry
• Understanding of administrative procedures and best practices
• Strong organizational skills to manage multiple tasks and prioritize effectively
• Excellent attention to detail to ensure accuracy in document preparation and data management
• Advanced proficiency in computer software applications, such as Microsoft Office Suite
• Effective communication skills, both written and verbal
• Ability to work independently and proactively solve problems
• Strong interpersonal skills to interact with colleagues, clients, and stakeholders
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Proven record of providing excellent internal and external customer service
• Must be self-motivated and have a positive attitude
• Ability to focus and follow through to completion of projects Ability to set priorities and operate in a dynamic, fast paced environment
• Demonstrates initiative with ability to work with little supervision
• Exhibits professionalism and team orientation
• Property Management experience is preferred

EDUCATION REQUIREMENTS:

• Bachelor's degree in Business Administration or other related fields required

COMPENSATION/BENEFITS:

• Salary: $51,000

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off