Executive Administrative Assistant Needed Immediately

HealthX Partners; Central City (CO); Remote; USD 120,000 - 180,000; Full time

Job summary

Viya Health seeks an Executive Assistant to support the President and Senior Leadership team. The role includes managing complex calendars, drafting communications, coordinating travel (domestic and international), and organizing events and meetings with careful attention to deadlines and confidentiality.

You will maintain corporate records, assist with special projects, and ensure efficient operations in a fast-paced environment, reporting to the Head of Project Management.

Qualifications

• Bachelor's Degree (or international equivalent) in a related field.
• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Excellent customer service skills.

Responsibilities

• Provide administrative and staff support for the Viya Health President and Senior Leadership team.
• Under the direction of the Head of Project Management, manage complex calendars, support special projects, oversee consultant and vendor relationships, and ensure deadlines are met.
• Coordinate domestic and international travel arrangements and create trip itineraries for executives.
• Organize private events and in-person and virtual meetings, including scheduling, venues, reminders, and catering.
• Maintain comprehensive corporate records, documents and reports, and stay knowledgeable of policy.
• Provide support to the Head of Project Management on special projects.

Skills

Calendar management

Executive support

Customer service

Communication

Education

Bachelor's degree (or international equivalent)

Tools

MS Office Suite (Word)

MS Excel

MS PowerPoint

Job description

Open only to residents of Colorado.

Remote eligible - within Colorado.

Head of Project Management

Welcome to Viya Health! We are a global Femtech company with $40M revenue, building seamless women’s health journeys that connect digital platforms with offline care. With 200+ staff, 95% based in or from the Global South, Viya Health is built on a collection of diverse experiences and capabilities. This diversity is our unique strength. Viya Health is a scalable business proving that purpose and profit can grow together, delivering real outcomes for women, while reshaping the systems around them.

Viya Health believes in women who don’t wait for permission. That progress is personal, and that possibility is power.

We are seeking an Executive Assistant to provide administrative and staff support for the Viya Health President and Senior Leadership team. Under the direction of the Head of Project Management, the Executive Assistant manages complex calendars, supports special projects, oversees consultant and vendor relationships, and ensures key legal and programmatic deadlines are met. The Executive Assistant plays a critical role in enabling executive effectiveness and supporting seamless operations across a fast-paced, dynamic work environment.

Provide administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf. Coordinate travel arrangements (both domestic and international) and create trip itineraries for executives. Organize private events and in-person and virtual meetings, including scheduling, identifying venues, sending reminders and organizing catering when necessary.

Maintain comprehensive and accurate corporate records, documents and reports. Remain knowledgeable of corporate policy. May perform moderately complex data analysis.

Provide support to the Head of Project Management on special projects.

Bachelor's Degree (or international equivalent) in a related field.

Proficient in MS Office Suite (Word, Excel, PowerPoint).

Excellent customer service skills.

In all of our locations, we offer a comprehensive benefits package that offers health, financial planning, family care, and flexibility for work life fit.

Viya Health is committed to pay equity and transparency. This approach minimizes our impact on local talent markets and allows Viya Health to attract and retain employees while staying cost-competitive.

ctual base salary compensation will be determined by factors such as a candidate’s qualifications, experience, internal equity, external market analysis, and other business factors permitted by law. We are committed to creating equal opportunity to all employees and applicants for employment, regardless of race, color, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. S. laws governing nondiscrimination in employment in every location in which we have facilities.

If anyone requests payment from you in connection with your application or offer, please report it immediately via our ethics hotline

— by phone at (toll-free, U.or online at Ethics Point.