Executive Administrative Assistant Needed Immediately

HealthX Partners; Milton (MA); Remote; USD 90.000 - 150.000; Vollzeit

Zusammenfassung

Viya Health is seeking an Executive Assistant to provide administrative and staff support for the President and Senior Leadership team. Under the direction of the Head of Project Management, the role manages complex calendars, coordinates travel, and supports special projects to ensure deadlines are met.

Responsibilities include drafting emails, organizing events, maintaining corporate records, and overseeing consultant and vendor relationships.

Qualifikationen

• Bachelor's Degree (or international equivalent) in a related field.
• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Excellent customer service skills.

Aufgaben

• Manage complex calendars for the President and Senior Leadership.
• Coordinate travel arrangements (domestic and international) and prepare itineraries.
• Draft emails and memos and prepare executive communications.
• Oversee consultant and vendor relationships.
• Support special projects and ensure deadlines are met.
• Maintain comprehensive corporate records and reports.
• Assist with private events and meetings logistics.

Kenntnisse

Executive support

Calendar management

Travel planning

Vendor relations

Communication

Customer service

Ausbildung

Bachelor's degree in related field

Tools

MS Office Suite

Jobbeschreibung

Open only to residents of Colorado.

Remote eligible - within Colorado.

Head of Project Management

Welcome to Viya Health! We are a global Femtech company with $40M revenue, building seamless women’s health journeys that connect digital platforms with offline care. With 200+ staff, 95% based in or from the Global South, Viya Health is built on a collection of diverse experiences and capabilities. This diversity is our unique strength. Viya Health is a scalable business proving that purpose and profit can grow together, delivering real outcomes for women, while reshaping the systems around them.

Viya Health believes in women who don’t wait for permission. That progress is personal, and that possibility is power.

We are seeking an Executive Assistant to provide administrative and staff support for the Viya Health President and Senior Leadership team. Under the direction of the Head of Project Management, the Executive Assistant manages complex calendars, supports special projects, oversees consultant and vendor relationships, and ensures key legal and programmatic deadlines are met. The Executive Assistant plays a critical role in enabling executive effectiveness and supporting seamless operations across a fast-paced, dynamic work environment.

Provide administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf. Coordinate travel arrangements (both domestic and international) and create trip itineraries for executives. Organize private events and in-person and virtual meetings, including scheduling, identifying venues, sending reminders and organizing catering when necessary.

Maintain comprehensive and accurate corporate records, documents and reports. Remain knowledgeable of corporate policy. May perform moderately complex data analysis.

Provide support to the Head of Project Management on special projects.

Bachelor's Degree (or international equivalent) in a related field.

Proficient in MS Office Suite (Word, Excel, PowerPoint).

Excellent customer service skills.

In all of our locations, we offer a comprehensive benefits package that offers health, financial planning, family care, and flexibility for work life fit.

Viya Health is committed to pay equity and transparency. This approach minimizes our impact on local talent markets and allows Viya Health to attract and retain employees while staying cost-competitive.

ctual base salary compensation will be determined by factors such as a candidate’s qualifications, experience, internal equity, external market analysis, and other business factors permitted by law. We are committed to creating equal opportunity to all employees and applicants for employment, regardless of race, color, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. S. laws governing nondiscrimination in employment in every location in which we have facilities.

If anyone requests payment from you in connection with your application or offer, please report it immediately via our ethics hotline

— by phone at (toll-free, U.or online at Ethics Point.