Executive Administrative Assistant: Meetings & Calendar Coordination

1106 Portercare Adventist Health System; United States; On-site; USD 29,000 - 47,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

PTO from Day One

403-B Retirement Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Resources

Pet Benefits

Job summary

AdventHealth in Greenwood Village, CO is seeking an administrative specialist to manage logistics for meetings, organize conference calls, and prepare reports. The role requires strong communication, file handling, and calendar coordination across leadership teams.

You will handle travel arrangements, expense reporting, and office inventory while maintaining confidentiality and professional interaction with staff and executives. A healthcare background is preferred.

Qualifications

• English communication skills required for professional interactions.
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Ability to organize meetings, agendas, and travel arrangements.
• Healthcare experience preferred.
• Strong grammar and proofreading skills.
• CPR certification preferred.

Responsibilities

• Provide logistics for meetings, including agenda, facilities, catering, and equipment.
• Organize recurring conference calls and distribute reports and minutes.
• Prepare and edit reports, letters, and organizational charts.
• Arrange travel for leaders and manage calendars in Outlook.
• Process expense reports and handle correspondence professionally.
• Maintain department inventory and office supplies.

Skills

English communication

Multitasking

Time management

Professional interaction

Problem-solving

Education

Associate degree (preferred)

High School diploma or equivalent (required)

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Word

Job description

AdventHealth in Greenwood Village, CO is seeking an administrative specialist to manage logistics for meetings, organize conference calls, and prepare reports. The role requires strong communication, file handling, and calendar coordination across leadership teams.

You will handle travel arrangements, expense reporting, and office inventory while maintaining confidentiality and professional interaction with staff and executives. A healthcare background is preferred.