Executive Administrative Assistant, Maternal Health Programs

STI; Nashville (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

STI is seeking a detail-oriented Administrative Assistant for the Maternal Health Section to support program directors and teams. You will help ensure smooth daily operations and effective internal and external communication.

The role requires strong organizational skills, proficient use of MS Office and scheduling tools, and the ability to manage confidential information with discretion. You will coordinate meetings, draft correspondence, and assist with reports and special projects.

Qualifications

• High school diploma or GED required; additional Office Administration training preferred.
• Strong organizational and time management skills with ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software.
• Ability to handle confidential information with discretion.
• Attention to detail and problem-solving skills.
• Flexibility and adaptability to changing priorities.

Responsibilities

• Scheduling and Coordination: Coordinate meetings, appointments, and events for program directors.
• Help organize and optimize schedules to enhance productivity and efficiency.
• Help with arranging travel and accommodations.
• Create and distribute meeting agendas and supporting documents promptly.

Skills

Scheduling

Communication

Organizational skills

MS Office

Confidentiality

Education

High school diploma

Office Administration coursework

Tools

Outlook

Excel

PowerPoint

Job description

STI is seeking a detail-oriented Administrative Assistant for the Maternal Health Section to support program directors and teams. You will help ensure smooth daily operations and effective internal and external communication.

The role requires strong organizational skills, proficient use of MS Office and scheduling tools, and the ability to manage confidential information with discretion. You will coordinate meetings, draft correspondence, and assist with reports and special projects.