Administrative Coordinator

STI HIV Hepatitis Program; New Orleans (LA); On-site; USD 34,000 - 52,000; Full time

Job summary

Acadiana CARES, in conjunction with the Louisiana Office of Public Health STI/HIV/Hepatitis Program, is seeking applicants for the Administrative Coordinator, a full-time in-office position that provides administrative support to SHHP Directors and Unit Managers and performs clerical tasks.

Responsibilities include preparing detailed reports, organizing files, drafting memoranda, handling front desk duties, travel processing, and coordinating with state agencies and partners.

Qualifications

• High school diploma required, plus three years of clerical experience.
• Some college coursework preferred.
• Experience with memos, filing, data entry, and coordinating travel.

Responsibilities

• Prepare detailed reports and organize files.
• Draft routine memoranda and disseminate information.
• Process travel and communicate with state agencies, clients, and partners.
• Handle front desk tasks, phone calls, scanning, and data entry.

Skills

Organizational skills

Customer service

Interpersonal communication

Education

High school diploma

Some college coursework

Tools

Microsoft Word

Excel

Adobe

Job description

Administrative Coordinator Acadiana CARES, in conjunction with the Louisiana Office of Public Health STI/HIV/Hepatitis Program (SHHP), is seeking applicants for the Administrative Coordinator , a full-time in-office position, which provides administrative assistance to the STI/HIV/Hepatitis Program (SHHP) Directors and Unit Managers and performs administrative/clerical tasks across all SHHP Units according to defined procedures.

Work includes but not limited to preparing detailed reports, organizing and maintaining files, drafting routine memoranda, conveying and disseminating information, educating staff on the use of State Forms, processing travel, communicating with State agencies, clients, and partners. Additionally, executing administrative tasks at the front desk, handling phone calls, data entry, scanning documents, lifting and shipping orders.

Minimum Qualifications: A high school diploma required, plus a minimum of three years of clerical experience. Some college coursework is preferred. Experience with writing and drafting memorandums, working with copiers, fax machines, scanners, phone systems and personal computers is required. The ability to accurately prioritize and sequence workload to ensure performance measurement deadlines and objectives are met is also required. Organizational skills are necessary to meet competing deadlines and shift from one task to another easily. Skilled in Microsoft WORD is required, and Excel and Adobe skills are preferred. Customer service skills, speaking and interpersonal skills, and compassion and empathy for chronically ill clientele is imperative. Ability to work with people of diverse lifestyles and backgrounds is required.

Open Until Filled;

EOE/AA Employer.