Project & Staff Support / Unit Assistant Coordinator

Talent Groups; Cranston (RI); On-site; USD 42,000 - 56,000; Full time

Job summary

Talent Groups in Cranston, RI is seeking an experienced administrative and program support professional to assist leadership and staff across grants, contracts, and project activities. You will schedule meetings, track deadlines, prepare materials, document minutes, and help with travel, reports, and filing.

Familiarity with grant administration and confidential records is important. The role requires strong organization, communication, and MS Office proficiency, with the ability to manage

Qualifications

• Education equivalent to graduation from a community college or four-year college, or an equivalent combination of education and experience.
• Experience in administrative assistance, clerical support, program coordination, project support, or a related field.
• Strong organizational, time-management, communication, and interpersonal skills.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Ability to follow written and verbal instructions, manage multiple priorities, and meet deadlines.
• Strong attention to detail and the ability to maintain accurate records and reports.
• Ability to exercise independent judgment while following established procedures.
• Commitment to confidentiality and professionalism when handling sensitive information.

Responsibilities

• Provide day-to-day administrative and program support to leadership and designated staff.
• Coordinate project activities, track deadlines, and assist with project planning and progress reviews.
• Schedule meetings, coordinate calendars, prepare meeting materials, document minutes, and track action items.
• Support federal grant and contract administration, including maintaining records, preparing reports, and monitoring documentation.
• Process and maintain requisitions, vouchers, invoices, travel claims, timesheets, and other administrative or fiscal records.
• Coordinate travel arrangements, conferences, webinars, training sessions, and program events.
• Communicate with internal teams, external stakeholders, funded agencies, and community partners.
• Assist with outreach activities, community presentations, agency site visits, and cross-functional meetings.
• Prepare correspondence, proofread documents, compile data, and maintain accurate filing and recordkeeping systems.
• Maintain strict confidentiality when handling sensitive client, patient, personnel, and program information.

Skills

Administrative support

Project coordination

Time management

Communication

Education

Associate or Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

• Provide day-to-day administrative and program support to leadership and designated staff.
• Coordinate project activities, track deadlines, and assist with project planning and progress reviews.
• Schedule meetings, coordinate calendars, prepare meeting materials, document minutes, and track action items.
• Support federal grant and contract administration, including maintaining records, preparing reports, and monitoring documentation.
• Process and maintain requisitions, vouchers, invoices, travel claims, timesheets, and other administrative or fiscal records.
• Coordinate travel arrangements, conferences, webinars, training sessions, and program events.
• Communicate with internal teams, external stakeholders, funded agencies, and community partners.
• Assist with outreach activities, community presentations, agency site visits, and cross-functional meetings.
• Prepare correspondence, proofread documents, compile data, and maintain accurate filing and recordkeeping systems.
• Maintain strict confidentiality when handling sensitive client, patient, personnel, and program information.

Required Qualifications

• Education equivalent to graduation from a community college or four-year college, or an equivalent combination of education and experience.
• Experience in administrative assistance, clerical support, program coordination, project support, or a related field.
• Strong organizational, time-management, communication, and interpersonal skills.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Ability to follow written and verbal instructions, manage multiple priorities, and meet deadlines.
• Strong attention to detail and the ability to maintain accurate records and reports.
• Ability to exercise independent judgment while following established procedures.
• Commitment to confidentiality and professionalism when handling sensitive information.

Preferred Qualifications

• Experience supporting directors, managers, or program leadership.
• Familiarity with grant-funded programs, contract administration, financial documentation, or public health programs.
• Experience coordinating meetings, travel, stakeholder communications, and project deliverables.