Executive Administrative Assistant - Korean/English Bilingual Required

ektello; Plano (TX); On-site; USD 43,000 - 62,000; Full time

Job summary

Ektello is seeking an Executive Administrative Assistant who is bilingual in Korean and English for an onsite role in Plano, TX. This W2 contract position lasts at least 12 months and requires formal executive support experience for VP-level leaders, strong calendar management, and professional interactions with external stakeholders.

You will coordinate travel, prepare reports and presentations, manage confidential information, and ensure smooth communications across the executive team and

Qualifications

• Bachelor degree with at least 5 years of EA experience supporting VP level executives.
• Bilingual in Korean and English required.
• Experience developing executive presentations using PC applications, including Word, Excel and PowerPoint.
• Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts.
• Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents.
• Handle highly confidential and sensitive materials and issues.

Responsibilities

• Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction.
• Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics.
• Assists with maintaining continuous executive and industry contacts.
• Prepares executive level reports, compiles data into comprehensible format, and provides information for executive communications.
• Prepares and makes domestic and international travel and accommodation arrangements.
• Coordinates executive meetings and schedules with internal leadership via executive admin staff.
• Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense reports, etc.
• Maintains executive level documentation standards and creates templates and styles to be used.
• Maintains network access and resolves network difficulties for the chief executive.

Skills

Executive support

Presentation development

Communication skills

Education

Bachelor's degree in related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Executive Administrative Assistant - Korean/English Bilingual Required **W2 contract, min of 12 months ** ONSITE out of Plano, TX ** Target W2 $38/hr

WHAT YOU'LL BE DOING:

• Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction.
• Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)
• Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism.
• Assists with maintaining continuous executive and industry contacts.
• Maintains the Executives itinerary and schedule with specific attention to detail.
• Identifies critical level of communications and the need for the Executives notification.
• Interprets and clarifies requests, and assists with required responses and action.
• Prepares executive level reports, compiles data into comprehensible format, and provides information for the executives effective community, internal, and company headquarters communications.
• Prepares and makes domestic and international travel and accommodation arrangements.
• Schedules and plans meetings and appointments for the Executive and special visitors.
• Coordinates and provides VIP visitor accommodations, special travel needs, and hotel arrangements.
• Obtains detail direction from dispatchers and other executives.
• Schedules executive conference rooms, maintains conference room equipment, and provides materials and supplies.
• Coordinates executive meetings and schedules with internal leadership via executive admin staff.
• Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc.
• Establishes executive level documentation standards and creates templates and styles to be used.
• Maintains network access, applications, and printing, and resolves network difficulties for the chief executive.
• Aids in maintaining good relations between Executive and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary.
• Project/Committee involvement as needed.
• Handles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs.

QUALIFICATIONS:

• Bilingual in Korean/English required.
• Bachelor degree with at least 5 years of EA experience supporting VP level executives and staff.
• Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint.
• Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts.
• Ability to communicate both verbal and written for internal and external personnel at all levels.
• Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents.
• Handle highly confidential and sensitive materials and issues.

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