Executive Administrative Assistant, Journeyman

UIC Arctic Response Services, LLC; Maryland; On-site; USD 50,000 - 70,000; Full time

Job summary

UIC Arctic Response Services, LLC is looking for an Executive Administrative Assistant to provide high-level administrative support. The role involves performing routine administrative and analytical tasks, preparing correspondence, scheduling meetings, and ensuring compliance with security regulations.

The ideal candidate holds a BS or BA degree with at least two years of experience and is proficient in the Microsoft Office Suite. This position requires the ability to obtain a Secret security clearance.

Qualifications

• At least two (2) years of related administrative and analytical experience required.
• Experience with Microsoft Office Suite required.
• Ability to obtain Secret security clearance.

Responsibilities

• Provide high-level administrative support.
• Conduct research and handle information requests.
• Prepare correspondence and schedule meetings.
• Analyze data and develop reports.

Skills

Proficient with Microsoft Sharepoint

Proficient with Microsoft Office Suite

Analytical skills

Administrative skills

Education

BS or BA degree

AS or AA degree

Job description

Overview

Bowhead is seeking an Executive Administrative Assistant who will provide high-level administrative support by conducting research, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Responsibilities

Job duties will include, but not be limited to:

• Performing routine administrative and analytical tasks in one or more business support functions within the organization, including facilities planning, finance, logistics, property management, purchasing and/or security.
• May be called upon to perform tasks relative to the control of government property assigned to the organization.
• May perform facilities planning activities, including coordinating the storage and movement of furniture, systems, and equipment.
• May be called upon to act as facility security officer to ensure compliance with company, customer and government security regulations and procedures.
• Analyze data, and develop reports.
• May provide guidance and work leadership to less-experienced administrative staff as well as train and supervise lower-level clerical staff as required.
• Will have to participate in special projects as required.
• Other duties as assigned.

Qualifications

• A BS or BA degree and at least two (2+) years of related administrative and analytical experience is required at a minimum, however an AS or AA degree and an additional 4 years of experience may be substituted for a BA/BS or an additional eight (8) years of experience may be substituted for a BA/BS. Experience: At least two (2) years of related administrative and analytical experience.
• Must be proficient with Microsoft Sharepoint and the standard Microsoft Office Suite (e.g., Outlook, Word, Excel, and PowerPoint).

Physical Demands

• Must be able to lift up to 25 pounds
• Must be able to stand and walk for prolonged amounts of time
• Must be able to twist, bend and squat periodically

Security Clearance Requirements

Must be able to obtain a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.