Executive Administrative Assistant, Journeyman

UICGS / Bowhead Family of Companies; Arlington (VA); On-site; USD 50,000 - 70,000; Full time

Job summary

UICGS / Bowhead Family of Companies is seeking an Executive Administrative Assistant in Arlington, Virginia, to provide high-level administrative support, including managing correspondence, scheduling meetings, and training lower-level staff. The role requires a BS or BA degree and at least two years of experience in administrative roles.

The successful candidate will also support facilities planning, logistics, and ensure compliance with security regulations. Proficiency in Microsoft SharePoint and Office Suite is essential.

Qualifications

• Minimum two years of experience in administration and analytical tasks.
• Ability to manage multiple priorities and deadlines.
• Experience supervising lower-level clerical staff.

Responsibilities

• Provide high-level administrative support.
• Conduct research and handle information requests.
• Prepare correspondence and manage meeting schedules.
• Ensure compliance with security regulations.

Skills

Proficient with Microsoft SharePoint

Proficient with Microsoft Office Suite

Strong analytical skills

Effective communication

Education

BS or BA degree

AS or AA degree with equivalent experience

Job description

Bowhead is seeking an Executive Administrative Assistant who will provide high‑level administrative support by conducting research, handling information requests, and performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The assistant may also train and supervise lower‑level clerical staff.

Job Duties

• Perform routine administrative and analytical tasks in one or more business support functions within the organization, including facilities planning, finance, logistics, property management, purchasing, and/or security.
• Perform tasks related to the control of government property assigned to the organization.
• Coordinate the storage and movement of furniture, systems, and equipment as part of facilities planning activities.
• Act as facility security officer to ensure compliance with company, customer, and government security regulations and procedures.
• Analyze data and develop reports.
• Provide guidance and work leadership to less‑experienced administrative staff, and train and supervise lower‑level clerical staff as required.
• Participate in special projects as required.
• Other duties as assigned.
• A BS or BA degree and at least two (2+) years of related administrative and analytical experience is required at a minimum. An AS or AA degree and an additional four (4) years of experience may substitute for a BA/BS, and an additional eight (8) years of experience may substitute for a BA/BS. Experience: At least two (2) years of related administrative and analytical experience.
• Must be proficient with Microsoft SharePoint and the standard Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Physical Demands

• Lift up to 25 pounds.
• Stand and walk for prolonged periods of time.
• Twist, bend, and squat periodically.

SECURITY CLEARANCE REQUIREMENTS

Must be able to obtain a security clearance at the Secret level. US citizenship is required for Secret clearance at this location.