Administrative Assistant III

Capital One National Association; McLean (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Capital One is seeking an Administrative Assistant III to support executives in a fast-paced, technology-enabled environment. You will manage complex schedules, arrange travel, prepare expense reports, and draft professional correspondence, acting as the gatekeeper and liaison for senior leaders.

The role requires strong organizational skills, attention to detail, and the ability to adapt to changing priorities.

Qualifications

• High school diploma or equivalent; strong organizational skills.
• 2+ years of administrative experience supporting executives.
• Proficient in Microsoft Office and Google Workspace.

Responsibilities

• Managing daily calendars for multiple executives, prioritizing changes due to last-minute needs.
• Arrange and reserve conference rooms, catering, audio/video and other essential services for meetings.
• Coordinate travel arrangements and create expense reports in Capital One systems.
• Drive key team activities and events (meetings, conferences, social events).
• Prepare professional business documents including memos, letters, and emails.
• Build and maintain relationships with executives and administrative staff across the organization.
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events.
• Promote a fun and team-oriented work environment.

Skills

Calendar management

Meeting coordination

Travel coordination

Education

High School Diploma, GED or equivalent

Associates Degree

Tools

Microsoft Office Suite

Google Suite

Video conferencing setup

Job description

Administrative Assistant III

Capital One is looking for an exceptionally bright, multitasking, and self‑motivated experienced Administrative Support Assistant III to support executives in a fast‑paced tech‑savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem‑solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well‑run, efficient, productive and happy team.

In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives’ complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof‑reading with impeccable grammar and composition.

Responsibilities:

• Managing daily calendars for multiple executives, demonstrating flexibility and problem‑solving abilities to adjust or prioritize schedules based on last‑minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all‑hands meeting, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad‑hoc projects, committees and/or group events
• Promote a fun and team‑oriented work environment

At Capital One, you will find an environment that inspires a can‑do‑anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.

Basic Qualifications:

• High School Diploma, GED or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Preferred Qualifications:

• Associates Degree
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast‑paced environment
• At least 3+ years of calendar management supporting multiple executives
• At least 1+ year of meeting and event planning experience
• Experience setting up video conference and Zoom/