Executive Administrative Assistant

HYUNDAI Translead, Inc; Irvine (CA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid flexibility

Vehicle perks

Health coverage

401(k) with company match

Life and disability insurance

Wellbeing resources

Career development

Volunteer time off

Job summary

Hyundai Capital America (HCA) seeks an Executive Administrative Assistant to support senior executives with calendars, travel, correspondence, and expense reporting in a fast-paced environment. You will manage meetings, events, VIP visitor logistics, and prepare presentation materials while handling confidential information with discretion.

This role requires strong MS Office skills and excellent communication and organizational abilities.

Qualifications

• Minimum 2–4 years related experience in executive support/administrative support in a corporate environment or equivalent related experience.
• High School Diploma; Bachelor’s degree is preferred or a combination of education and experience.
• Exhibits sound judgment, discretion, and confidentiality when supporting senior executives and handling sensitive information.
• Strong verbal and written communication skills with professional interaction to executives, employees, vendors, and external stakeholders.
• Strong organizational skills to prioritize deadlines, manage multiple tasks, and follow through independently.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, to prepare correspondence, reports, and presentations.

Responsibilities

• Manage executive calendars, schedule appointments, coordinate travel arrangements, maintain itineraries, and handle executive correspondence.
• Support internal and external meetings, events, VIP visitor logistics, catering, materials, and coordination with stakeholders.
• Perform general office functions including copying, mailing, filing, data entry, proofreading, and presentation material preparation.
• Screen and transmit confidential information; exercise discretion in handling sensitive matters.
• Prepare and file expense reports; coordinate restaurant reservations, travel, and special administrative projects as needed.

Skills

Executive support

Microsoft Office

Communication skills

Organization

Education

High School Diploma

Bachelor's degree (preferred)

Tools

Outlook

Word

Excel

PowerPoint

Job description

Job Description - Executive Administrative Assistant (260000PQ)

Job Description

Executive Administrative Assistant - ( 260000PQ )

Description

Hyundai Capital America (HCA) helps people move forward. Through Hyundai Motor Finance, Genesis Finance, and Kia Finance, we deliver innovative financing, leasing, and insurance solutions to more than 3 million customers and businesses nationwide.

We’re a company driven by growth, innovation, and people. At HCA, you’ll find opportunities to build new skills, expand your career, and make a real impact—while working in a diverse, inclusive, and values‑driven environment. We’re proud to support our communities through volunteerism, philanthropy, and engaged Employee Resource Groups.

If you’re looking for a fast‑paced, collaborative workplace where your ideas matter, join us as we lead the future of financing freedom of movement.

WHAT YOU WILL DO

The Executive Administrative Assistant provides administrative and clerical support to Executives, including management of calendars, appointments, travel arrangements, itineraries, executive correspondence, expense reporting, and coordination of critical and confidential matters. This role supports internal and external meetings, division/departmental-level events, Employee Engagement programs, VIP visitor logistics, catering, presentation materials, and general office functions to ensure effective executive and departmental operations.

HOW YOU WILL MAKE AN IMPACT

Executive Calendar, Travel & Logistics: Manage executive calendars, schedule appointments, coordinate travel arrangements, maintain itineraries, and respond to schedule changes to support effective executive operations.

Meetings, Events & Catering Coordination: Coordinate internal and external meetings, division and department events, town halls, employee engagement activities, catering, materials, and logistics in partnership with executives, department heads, and key stakeholders.

Office Administration & Document Support: Perform general office functions including copying, mailing, filing, data entry, proofreading, correspondence preparation, presentation materials, and other administrative support activities.

Executive Communications & Confidential Information: Compose, review, and transmit executive correspondence; screen incoming information; and handle sensitive or confidential matters with appropriate judgment and discretion.

Expense Reporting, Visitor Support & Special Projects: Prepare and file expense reports; support VIP visitor agendas and itineraries; coordinate restaurant reservations, travel, meeting arrangements, and special administrative projects as needed.

WHAT YOU WILL BRING TO THE ROLE

Minimum 2-4 years related experience in executive support/administrative support in a corporate environment or equivalent related experience.

High School Diploma

Bachelor’s degree is preferred or a combination of education and experience.

Exercises sound judgment, discretion, and confidentiality when supporting senior executives and handling sensitive information.

Strong verbal and written communication skills, with the ability to interact professionally with executives, employees, vendors, and external stakeholders.

Strong organizational skills with the ability to prioritize competing deadlines, manage multiple assignments, and follow through independently.

Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, with the ability to prepare correspondence, reports, and presentation materials.

Collaborates effectively in a team environment and builds positive working relationships across departments.

WE TAKE CARE OF OUR PEOPLE

At HCA, our people drive our success. That’s why we offer a competitive rewards package that supports your health, financial future, and overall wellbeing—at work and beyond.

Benefits Highlights

Hybrid flexibility – 4 days in office, 1 day remote

Vehicle perks – monthly vehicle allowance plus purchase and lease discounts

Comprehensive health coverage – medical, dental, and vision plans

Employer-funded HSA contributions to help reduce healthcare costs

401(k) with company match and immediate vesting from day one

100% company-paid life and disability insurance

Wellbeing benefits including fitness and health resources

Leadership programs and career development that support continuous learning

Paid Volunteer Time Off and a company charitable donation in your honor

Because great benefits help you thrive—personally and professionally.

OTHER DETAILS

Our Company is an equal opportunity employer committed to fostering a diverse, inclusive, and respectful workplace—because we believe diversity builds stronger teams. We comply with all applicable federal, state, and local equal employment opportunity laws and do not discriminate on the basis of race, religion or creed, color, national origin, ancestry, caste, citizenship, sex or gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, medical condition, genetic information, marital status, family care or medical leave status, military or veteran status, political affiliation, or any other characteristic protected by law. Information provided during the application process is requested in good faith and will be used solely in accordance with applicable employment laws.

This notice only applies to our applicants who reside in the State of California.

The latest version of our Privacy Policy can be found here . This Privacy Policy provides you with notice, at or before the point of collection, about the categories of personal information to be collected from you, the purposes for which your personal information is collected or used, and whether that information is sold or shared, so that you can exercise meaningful control over our use of your personal information. We are providing this notice to comply with the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (“CCPA”).

If you have any questions about CCPA regarding California residents or HCA team members, please contact the Privacy Team at [e-mail] .