Hybrid IT Executive Administrative Assistant

4 Corner Resources; New York (NY); Hybrid; USD 55,000 - 62,000; Full time

Job summary

4 Corner Resources is seeking an IT Executive Administrative Assistant for a New York-based healthcare organization. This contract role (6+ months) offers a hybrid schedule and potential to convert to permanent.

You will support senior IT leaders, manage complex calendars, coordinate travel, and prepare materials. The ideal candidate has 10+ years supporting VP-level executives, strong Microsoft Office skills, and experience across levels of the organization.

Qualifications

• High school diploma or GED is required.
• 10+ years of experience supporting VP-level executives or above in a corporate environment.
• Experience managing multiple executive calendars simultaneously.
• Strong skills in Outlook, PowerPoint, Excel and Word.
• Experience working with all levels of an organization and representing senior leadership professionally.

Responsibilities

• Manage complex Outlook calendars for 2-4 IT executives.
• Schedule and coordinate meetings, conferences, travel and department activities.
• Prepare meeting invites, agendas and minutes.
• Draft written responses and handle routine phone and email requests for information.
• Process expense reports and support travel arrangements.
• Prepare documents and PowerPoint presentations.
• Support new employee onboarding and maintain department documentation.
• Handle clerical support, including attendance records, document retention, equipment and supply coordination, and copying, scanning and faxing.
• Manage timekeeping, technical and facilities requests, and applicant tracking tasks as needed.
• Travel occasionally for conferences or to the Florida office
• Handle confidential information with discretion.

Skills

Calendar management

Microsoft Outlook

PowerPoint

Excel

Word

Travel coordination

Administrative support

Communication

Education

High school diploma

Bachelor's degree

Tools

Workday

ServiceNow

ChatGPT

Job description

4 Corner Resources is hiring an IT Executive Administrative Assistant for a New York-based healthcare organization. This is a contract role of 6 months or more, with potential to convert to permanent; conversion isn't guaranteed. It's a good fit for a seasoned executive admin who wants to support senior technology leaders on a hybrid schedule.

IT Executive Administrative Assistant Responsibilities

• Manage complex Outlook calendars for 2-4 IT executives
• Schedule and coordinate meetings, conferences, travel and department activities
• Prepare meeting invites, agendas and minutes
• Draft written responses and handle routine phone and email requests for information
• Process expense reports and support travel arrangements
• Prepare documents and PowerPoint presentations
• Support new employee onboarding and maintain department documentation
• Handle clerical support, including attendance records, document retention, equipment and supply coordination, and copying, scanning and faxing
• Manage timekeeping, technical and facilities requests, and applicant tracking tasks as needed
• Travel occasionally for conferences or to the Florida office
• Handle confidential information with discretion

IT Executive Administrative Assistant Qualifications

• High school diploma or GED
• 10+ years of experience supporting VP-level executives or above in a corporate environment
• Experience managing multiple executive calendars at the same time
• Strong skills in Microsoft Outlook, PowerPoint, Excel and Word
• Experience working with all levels of an organization and representing senior leadership professionally

IT Executive Administrative Assistant Preferred Qualifications

• Bachelor's degree
• Healthcare industry experience
• Experience with Workday, ServiceNow and ChatGPT
• Excel skills, including VLOOKUPs and pivot tables
• Experience with budget or variance reports

IT Executive Administrative Assistant Details

• Location: New York, NY
• Schedule: Hybrid. Onsite Tuesday, Wednesday and Thursday, 8:30 AM to 5:30 PM
• Travel: Occasional (conferences, Florida office)
• Pay Rate: $40-$45/hour
• Duration: 6+ month contract with potential to convert to permanent