Executive Administrative Assistant, Hospital Ops

clearskyhealth; Eau Claire (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive pay

Generous benefits

Tuition reimbursement

Student loan repayment

Career advancement programs

Inclusive culture

Growth opportunities

Job summary

ClearSky Rehabilitation Hospital of Eau Claire is seeking an organized Administrative Assistant to support the CEO and senior management at our brand-new facility. You will play a key role in coordinating onboarding, scheduling, and handling communications to ensure a seamless experience for patients and staff.

The role emphasizes confidential administration, minute taking, reports preparation, and maintaining policy books while upholding our values and commitment to excellence.

Qualifications

• Two years' experience as an administrative assistant at executive level or executive secretarial level in a hospital administrative environment preferred.
• MS Office proficiency including Excel, Word, Outlook and PowerPoint.
• Strong organizational and time management skills.
• Ability to prioritize, meet deadlines and handle confidential information.
• Effective written and verbal communication.

Responsibilities

• Provides administrative support for the CEO and other senior management members.
• Coordinates Physician/Provider onboarding and training sessions in a timely manner once Governing Body has approved the credentialing file.
• Serves as initial point of contact for administrative area.
• Screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
• Coordinates, schedules, and prioritizes appointments, meetings and hospital obligations and communicates to staff.
• Organizes materials for executives and provides briefing/communication to CEO and senior management.
• Prepares meeting materials, travel arrangements, and distributes minutes.
• Maintains confidential master files and internal reports.
• Produces reports, forms, minutes, and memoranda of a sensitive nature.
• Maintains policy books and manuals; performs other duties as assigned.

Skills

MS Office

Organizational skills

Time management

Communication

Tools

Excel

Word

Outlook

PowerPoint

Job description

ClearSky Rehabilitation Hospital of Eau Claire is seeking an organized Administrative Assistant to support the CEO and senior management at our brand-new facility. You will play a key role in coordinating onboarding, scheduling, and handling communications to ensure a seamless experience for patients and staff.

The role emphasizes confidential administration, minute taking, reports preparation, and maintaining policy books while upholding our values and commitment to excellence.