Admissions Coordinator

ClearSky Health; Eau Claire (WI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive pay

Generous benefits

Tuition reimbursement & student loan

Career advancement programs

Inclusive culture

Growth opportunities

Job summary

ClearSky Rehabilitation Hospital of Eau Claire, part of ClearSky Health, is opening in December 2026 and seeks an Admissions Coordinator to organize patient intake and ensure admissions requirements are met.

In this role, you will verify insurance coverage, input data into the patient accounting system, and coordinate with clinical staff to streamline patient flow while upholding safety and confidentiality standards. The position emphasizes efficiency and clear communication.

Qualifications

• One year of experience in a medical business/Admissions office.
• Valid driver's license and insurability.
• Strong organizational and communication skills are essential.

Responsibilities

• Coordinate admissions activity for all patients and manage task delegation.
• Complete admission paperwork with signatures and review information with patient and family.
• Input data into the patient accounting system.
• Communicate referral and admission information to relevant staff.
• Verify insurance details and submit to Business Office.
• Maintain referral logs and patient listings for distribution.
• Improve information flow to clinicians and departments involved in patient care.
• Ensure safety, infection control, and confidentiality standards are followed.
• Attend required trainings and support overall organizational effectiveness.

Skills

Data entry

Word processing

Email

Records management

Critical thinking

Organizational skills

Time management

Written communication

Verbal communication

Prioritization

Deadline management

Infection control

Independence

Confidentiality

Team collaboration

Tools

Patient accounting system

Job description

Our hospital provides high-quality care that transforms the lives of those living with disabling injuries and illnesses. We distinguish ourselves through our commitment to excellence, to our patients, to our employees, and to the communities we serve. We're excited to announce the grand opening of ClearSky Rehabilitation Hospital of Eau Claire—coming December 2026! Are you an organized and detail-oriented professional looking to make a meaningful impact? Join us at our brand-new, state-of-the-art facility, where you'll play a key role in supporting hospital operations and ensuring a seamless experience for patients and staff. We're seeking an Admissions Coordinator who is passionate about efficiency, communication, and organization. In this vital role in coordinating patients and families to ensure admission requirements met, verifies insurance coverage, and much more.

What we offer:

• Competitive pay
• Generous benefits
• Tuition reimbursement & student loan repayment
• Career advancement programs
• An inclusive, supportive culture
• Exciting opportunities for growth

Minimum Education & Experience

One (1) year experience in Business Office or Admissions Office in a medical setting required.

Essential Functions

• Coordinates admissions activity of all patients; directs and delegates tasks and responsibilities.
• Completes admission paperwork including obtaining appropriate signatures and reviews information with patient and family.
• Inputs data into patient accounting system.
• Communicates referral and admission information to appropriate personnel.
• Verifies patient’s insurance information including benefits, coverages, limits, billing information, etc. In accordance with policy, communicates this information accordingly and submits it into Business Office.
• Maintains current and accurate referral logs, admission statuses, and patient listings for distribution to all necessary personnel.
• Implements efficient processes to continually improve the flow of information to Clinical Liaisons, physicians, case managers, nursing, therapy and all departments involved in patient care.
• Works with internal staff, including Clinical Liaisons and physicians, to ensure referrals and admissions are handled appropriately and to the benefit of the patient.
• Provides an environment conducive to safety for patients, visitors, and staff; assesses the risks for safety and implements appropriate precautions.
• Complies with appropriate and approved safety and Infection Control standards.
• Maintains regular attendance in keeping with assigned work schedule.
• Completes required trainings, as assigned.
• Performs other duties as assigned to support overall effectiveness of the organization.

Minimum Job Requirements

Required Licenses, Certifications, and/or Documentation

• Must maintain acceptable driving record, current driver’s license, and insurability.

Required Knowledge, Skills, and Abilities

• Demonstrates general computer skills including data entry, word processing, email, and records management.
• Demonstrates critical thinking skills.
• Effective organizational and time management skills.
• Effective written and verbal communication skills.
• Ability to prioritize, meet deadlines, and complete complex tasks.
• Ability to maintain quality, safety, and/or infection control standards.
• Ability to work independently.
• Ability to maintain proper levels of confidentiality.
• Ability to work closely and professionally with others at all levels of the organization.

Physical Requirements Over the Course of a Shift

• A significant amount of sitting for prolonged periods of time.
• Lifting/exerting of up to 10 lbs.
• Sufficient manual dexterity to operate equipment and computer keyboard.
• Close vision and the ability to adjust focus.
• Ability to hear overhead pages.

Authentic. Inspiring. Transformative.

ClearSky Health and our affiliated Hospitals provide high-quality care that transforms the lives of those living with disabling injuries and illnesses. We distinguish ourselves through our commitment to excellence, to our patients, to our employees, and to the communities we serve. We value our employees’ skills, talents, and input. We believe in maintaining hospital environments where employees are: Valued Treated with dignity Respected Provided educational and training opportunities Recognized Rewarded

ClearSky Health has plans to open a medical rehabilitation hospital at the location listed below. Eau Claire, WI