Executive Administrative Assistant to Division Director

State of Florida; Tallahassee (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Annual and Sick Leave benefits

Nine paid holidays and one Personal

State Group Insurance options

Retirement plan options

Job summary

Florida Department of Health in Tallahassee is seeking an Administrative Assistant III to support the Director of the Division of Public Health Statistics and Performance Management. This in-office role requires coordinating administrative tasks, travel logistics, and document preparation to ensure smooth operations.

The candidate will handle correspondence, scheduling, and backup support for meetings, with a focus on accuracy and timely responses.

Qualifications

• Knowledge of administrative principles and practices.
• Knowledge of Microsoft Office software and environment.
• Ability to work independently.
• Ability to apply rules, regulations, policies, and procedures.

Responsibilities

• Provide direct administrative assistance to the Director.
• Assist with travel arrangements and expense processing.
• Prepare agendas and documentation for meetings.
• Coordinate purchasing using MFMP and purchasing cards when needed.
• Support division initiatives and maintain correspondence records.

Skills

Administrative principles

Microsoft Office

Independence

Communication

Education

High school diploma

Bachelor's degree

Tools

CorrFlow

SharePoint

MFMP

Job description

Florida Department of Health in Tallahassee is seeking an Administrative Assistant III to support the Director of the Division of Public Health Statistics and Performance Management. This in-office role requires coordinating administrative tasks, travel logistics, and document preparation to ensure smooth operations.

The candidate will handle correspondence, scheduling, and backup support for meetings, with a focus on accuracy and timely responses.