Executive Administrative Assistant FT-Days

KPC GLOBAL MEDICAL CENTERS INC.; Santa Ana (CA); On-site; USD 43,000 - 58,000; Full time

Benefits offered by this job

Health insurance

401k with match

Generous PTO

Pet insurance

Job summary

KPC GLOBAL MEDICAL CENTERS INC. in Santa Ana, CA is seeking a full-time Executive Assistant to provide comprehensive administrative and operational support to senior executives.

You will manage calendars, coordinate communications, arrange meetings, and oversee project coordination to enable leaders to focus on strategy. This role demands discretion, superior organization, and the ability to juggle multiple priorities in a fast-paced healthcare setting.

Qualifications

• Minimum 3 years of experience supporting senior-level executives or in a similar administrative role.

Responsibilities

• Provide comprehensive administrative and operational support to senior executives.
• Manage executive schedules and calendar coordination.
• Coordinate internal and external communications and oversee project coordination.
• Serve as liaison with internal and external stakeholders to ensure efficient information flow.

Skills

MS Office Suite

Calendar management

Executive support

Communication skills

Multitasking

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Microsoft Teams

Project management software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full-Time ADMIN Santa Ana, CA, US

Salary Range: $31.00 To $41.90 Hourly

About the Role:

The Executive Assistant FT-Days position is a pivotal role designed to provide comprehensive administrative and operational support to senior executives within the organization. This role ensures the seamless management of executive schedules, communications, and project coordination, enabling leaders to focus on strategic priorities. The Executive Assistant acts as a liaison between executives and internal or external stakeholders, facilitating efficient information flow and decision-making processes. By anticipating needs and proactively addressing challenges, the Executive Assistant contributes to enhancing overall organizational productivity and effectiveness. This position requires a high level of discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Minimum of 3 years of experience supporting senior-level executives or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Excellent verbal and written communication skills.

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Experience working in a fast-paced corporate environment supporting executives.
• Familiarity with project management software and collaboration tools such as Microsoft Teams
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Advanced skills in document preparation, data analysis, and presentation design.
• Medical, dental, and vision coverage is provided for all full-time and part-time employees*
• Medical is 100% employer paid including dependents*
• Employee Assistance Program
• Basic Life and AD&D
• 401k plan with company match
• Generous PTO plan*
• Pet Insurance Discount Program*