Executive Administrative Assistant for Operations and Travel

Red Letter; Erie (Erie County); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Professional development opportunities

Major Holiday time off

Opportunities for advancement

Job summary

Red Letter Hospitality is seeking an experienced Administrative Assistant to join our team. The role focuses on supporting executive leadership, business operations, and restaurant administrative functions in a fast-paced setting.

You will manage calendars, coordinate meetings, oversee emails, and handle vendor relations and invoicing, while ensuring confidentiality and meticulous record-keeping across financial, legal, and HR-related documents.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks, manage deadlines, and maintain confidentiality.
• Proficiency with email, calendars, electronic records, and office systems.

Responsibilities

• Manage executive calendars, schedule appointments, coordinate meetings, and facilitate travel arrangements and related logistics.
• Oversee email communications, prioritize correspondence, respond as appropriate, and maintain organized records and filing systems.
• Coordinate vendor relationships, purchasing activities, invoice processing, expense tracking, and accounts payable functions.
• Monitor project timelines, track action items, and follow up on deadlines to ensure timely completion of business initiatives.
• Administer personal and business financial support activities, including bill payment coordination, banking transactions, account reconciliations, expense management, bookkeeping, and payroll support.
• Maintain electronic and physical records, including financial, legal, tax, personnel, and executive documentation.
• Coordinate employee onboarding, personnel record management, and benefits administration for restaurant operations, ensuring accurate documentation and compliance with established procedures.
• Support special events, restaurant initiatives, office projects, and seasonal activities to ensure efficient operations and a professional workplace environment.

Skills

Strong organizational skills

Attention to detail

Excellent written and verbal skills

Prioritization & deadline management

Proficiency with email calendars and x

Confidentiality

Job description

The Administrative Manager provides comprehensive executive, administrative, and operational support across business, family office, hospitality, and office functions. This role manages scheduling, communications, financial administration, employee support, office operations, vendor coordination, recordkeeping, and special projects while ensuring efficient day-to-day operations and exceptional service to internal and external stakeholders.

What can we offer YOU?

• Pay: $50,000-$60,000
• Health, Dental and Vision Insurance
• Roth IRA match
• Competitive pay dependent on experience
• Professional development opportunities
• Major Holiday time off
• Opportunities for advancement

Qualifications:

• Previous administrative, executive assistant, office management, bookkeeping, or HR support experience preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize tasks, manage deadlines, and maintain confidentiality
• Proficiency with email, calendars, electronic records, and office systems
• Experience with invoice processing, expense tracking, onboarding, payroll support, or benefits administration preferred

Responsibilities:

• Coordinates vendor relationships, purchasing activities, invoice processing, expense tracking, and accounts payable functions.
• Monitors project timelines, tracks action items, and follows up on deadlines to ensure timely completion of business initiatives.
• Provides accounting support for businesses including bill payment coordination, banking transactions, account reconciliations, expense management, bookkeeping point of contact for 3P accounting service and payroll preparation and support for 3P payroll service.
• Coordinates property, vehicle, insurance, and administrative activities, including vendor scheduling, maintenance services, and regulatory renewals.
• Maintains electronic and physical records, including financial, legal, tax, personnel, and executive documentation.
• Administers charitable contribution and sponsorship processes, including payment distribution, documentation, and event coordination.
• Coordinates employee onboarding, personnel record management, and benefits administration for restaurant operations, ensuring accurate documentation and compliance with established procedures.
• Maintains employee records within company systems, including onboarding, employment, performance, and disciplinary documentation.
• Oversees office operations, including conference room scheduling, mail distribution, telephone administration, facilities coordination, and office supply management.
• Supports special events, restaurant initiatives, office projects, and seasonal activities to ensure efficient operations and a professional workplace environment.
• Provides administrative support for executive leadership, special projects, and other business or personal matters as assigned.

Does this sound like the position for you? Apply with a current resume today!

Restaurant Group.