Executive Administrative Assistant for a Fast-Paced Team

Reladyne; Rocklin (CA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with company match

Health Savings Account (HSA)

Paid time off and company holidays

Collaborative, team-oriented culture

Stable, growing company with growth-op

Job summary

RelaDyne is seeking an organized Administrative Assistant to support our management team and keep the office running efficiently. If you thrive in a fast-paced environment and enjoy multitasking, we'd love to hear from you.

Join RelaDyne to contribute to a collaborative, team-oriented culture with comprehensive benefits and growth opportunities. 3-5 years of experience and strong MS Office skills are preferred for this role.

Qualifications

• 3-5 years of administrative experience in a fast-paced office.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Proficient with Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to prioritize multiple tasks and meet deadlines.

Responsibilities

• Answer and direct incoming telephone calls professionally.
• Welcome and assist customers, vendors, and visitors.
• Perform general administrative duties including filing, copying, scanning, faxing, and mailing.
• Process customer orders through phone, in-person, and online channels.
• Prepare daily delivery invoices and process cash receipts.
• Assist with new customer account setup.
• Support the sales team with quotes and special pricing.
• Enter and scan Accounts Payable invoices.
• Create, edit, and format correspondence, reports, and presentations.
• Coordinate meetings, special events, and office communications.
• Maintain office supply and kitchen inventory.
• Coordinate incoming and outgoing mail and shipments.
• Maintain office records, filing systems, building keys, and equipment records.
• Support executives and management with administrative projects.
• Complete special projects and additional administrative duties as assigned.

Skills

Customer service

Multitasking

Organizational skills

MS Office proficiency

Professional phone etiquette

Education

Associate degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

RelaDyne is seeking an organized Administrative Assistant to support our management team and keep the office running efficiently. If you thrive in a fast-paced environment and enjoy multitasking, we'd love to hear from you.

Join RelaDyne to contribute to a collaborative, team-oriented culture with comprehensive benefits and growth opportunities. 3-5 years of experience and strong MS Office skills are preferred for this role.