Administrative Assistant

Reladyne; Rocklin (CA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with company match

Health Savings Account (HSA)

Paid time off and company holidays

Collaborative, team-oriented culture

Stable, growing company with growth-op

Job summary

RelaDyne is seeking an organized Administrative Assistant to support our management team and keep the office running efficiently. If you thrive in a fast-paced environment and enjoy multitasking, we'd love to hear from you.

Join RelaDyne to contribute to a collaborative, team-oriented culture with comprehensive benefits and growth opportunities. 3-5 years of experience and strong MS Office skills are preferred for this role.

Qualifications

• 3-5 years of administrative experience in a fast-paced office.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Proficient with Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to prioritize multiple tasks and meet deadlines.

Responsibilities

• Answer and direct incoming telephone calls professionally.
• Welcome and assist customers, vendors, and visitors.
• Perform general administrative duties including filing, copying, scanning, faxing, and mailing.
• Process customer orders through phone, in-person, and online channels.
• Prepare daily delivery invoices and process cash receipts.
• Assist with new customer account setup.
• Support the sales team with quotes and special pricing.
• Enter and scan Accounts Payable invoices.
• Create, edit, and format correspondence, reports, and presentations.
• Coordinate meetings, special events, and office communications.
• Maintain office supply and kitchen inventory.
• Coordinate incoming and outgoing mail and shipments.
• Maintain office records, filing systems, building keys, and equipment records.
• Support executives and management with administrative projects.
• Complete special projects and additional administrative duties as assigned.

Skills

Customer service

Multitasking

Organizational skills

MS Office proficiency

Professional phone etiquette

Education

Associate degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

RelaDyne is the nation's leading automotive, industrial, and commercial lubricants provider and a trusted partner for reliability services. We're more than just a distributor-we're a team committed to innovation, exceptional customer service, and building lasting relationships.

We're looking for a highly organized, customer-focused Administrative Assistant to support our management team and help keep our office running efficiently. If you thrive in a fast-paced environment, enjoy multitasking, and take pride in delivering exceptional service, we'd love to hear from you.

Why RelaDyne?

• Competitive pay - $25-$28 hourly
• Comprehensive benefits package including medical, dental, vision, life, disability, and more
• 401(k) with company match
• Health Savings Account (HSA)
• Paid time off and company holidays
• Collaborative, team-oriented culture
• Stable, growing company with opportunities to advance

What You'll Do

• Answer and direct incoming telephone calls professionally
• Welcome and assist customers, vendors, and visitors
• Perform general administrative duties including filing, copying, scanning, faxing, and mailing
• Process customer orders through phone, in-person, and online channels
• Prepare daily delivery invoices and process cash receipts
• Assist with new customer account setup
• Support the sales team with quotes and special pricing
• Enter and scan Accounts Payable invoices
• Create, edit, and format correspondence, reports, and presentations
• Coordinate meetings, special events, and office communications
• Maintain office supply and kitchen inventory
• Coordinate incoming and outgoing mail and shipments
• Maintain office records, filing systems, building keys, and equipment records
• Support executives and management with administrative projects
• Complete special projects and additional administrative duties as assigned

What We're Looking For

• 3-5 years of administrative experience preferred
• Experience working in a fast-paced, customer-focused office environment
• Associate degree or equivalent combination of education and experience preferred
• Excellent verbal and written communication skills
• Strong customer service and interpersonal skills
• Professional phone etiquette
• Highly organized with exceptional attention to detail
• Ability to prioritize multiple tasks and meet deadlines
• Self-motivated and able to work independently and collaboratively
• Proficient with Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to quickly learn new software and business systems
• Accurate typing skills (approximately 60 WPM preferred)
• Professional demeanor with the ability to interact confidently with executives, customers, and team members

Equal Opportunity Employer/Disability/Veterans

RelaDyne and its affiliates is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ethnicity, sex, age, gender identity, sexual orientation or identity, genetic information, status as a protected veteran, status We are committed to accessibility. If you need assistance completing the application process or would like to request an alternative method of applying, please contact us