Executive Administrative Assistant, Finance Firm (Miami)

Career Group; Miami (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Career Group in Miami is seeking an Administrative Assistant to support a fast-paced professional office. You will manage calendars, travel arrangements, and prepare documents while maintaining a polished, confidential environment.

Ideal candidates are proactive, organized, and capable of juggling multiple priorities with discretion. Proficiency in Microsoft Office is required, and experience in financial services is a plus.

Qualifications

• Prior administrative or office experience preferred.
• Experience within financial services, professional services, or a similar corporate environment is a plus.
• Strong organizational, communication, and multitasking skills.
• Polished, professional, and detail-oriented.
• Proficiency with Microsoft Office.

Responsibilities

• Provide day-to-day administrative support to senior professionals and the broader team.
• Manage calendars, scheduling, meetings, and occasional travel arrangements.
• Prepare and organize documents, reports, and correspondence.
• Assist with expenses, records, and general office coordination.
• Greet visitors and help maintain a professional, organized office environment.
• Handle confidential information with discretion.
• Support ad hoc administrative projects as needed.

Skills

Organizational skills

Communication

Multitasking

Detail-oriented

Tools

Microsoft Office

Job description

Career Group in Miami is seeking an Administrative Assistant to support a fast-paced professional office. You will manage calendars, travel arrangements, and prepare documents while maintaining a polished, confidential environment.

Ideal candidates are proactive, organized, and capable of juggling multiple priorities with discretion. Proficiency in Microsoft Office is required, and experience in financial services is a plus.