Executive Administrative Assistant, Finance & Administration

Rhode Island School of Design; Providence (RI); Hybrid; USD 21,000 - 34,000; Part time

Job summary

Rhode Island School of Design (RISD) seeks a part-time Administrative Assistant to join Finance and Administration. The role provides comprehensive administrative support, manages complex calendars, coordinates meetings and travel, and ensures accurate documentation for the Office of Finance and Administration.

The position emphasizes discretion, confidentiality, and collaboration across a busy campus, supporting faculty, staff, students, trustees, and external partners while aligning with

Qualifications

• Associate’s degree or equivalent education and/or relevant work experience. Bachelor’s degree preferred.
• Three to five years of progressively responsible administrative experience, preferably supporting senior or executive leadership.
• Strong organizational, planning, and time-management skills with attention to detail.
• Excellent written, verbal, and interpersonal communication skills and customer service.
• Demonstrated ability to exercise sound judgment and handle confidential information.

Responsibilities

• Provide comprehensive administrative support to the Director of Finance and Administration and the Senior Vice President for Finance and Administration.
• Manage complex calendars, schedule meetings, coordinate travel, and resolve scheduling conflicts.
• Screen calls, visitors, and correspondence, routing matters appropriately.
• Prepare correspondence, reports, agendas, and meeting materials with high accuracy.
• Maintain confidential files and records per institutional policies.

Skills

Organizational skills

Communication skills

Discretion

Independent work

Team collaboration

Education

Associate’s degree or relevant experience

Bachelor’s degree preferred

Tools

Microsoft Office

Google Workspace

Virtual meeting platforms

Job description

Rhode Island School of Design (RISD) seeks a part-time Administrative Assistant to join Finance and Administration. The role provides comprehensive administrative support, manages complex calendars, coordinates meetings and travel, and ensures accurate documentation for the Office of Finance and Administration.

The position emphasizes discretion, confidentiality, and collaboration across a busy campus, supporting faculty, staff, students, trustees, and external partners while aligning with