Administrative Assistant

Rhode Island School of Design; Providence (RI); Hybrid; USD 25,000 - 39,000; Part time

Job summary

Rhode Island School of Design (RISD) seeks a part-time Administrative Assistant to join the Finance and Administration team. The role supports the Director of Finance and Administration and the Senior Vice President, handling calendars, travel, correspondence, and documents in a confidential, professional manner.

Working in a collaborative campus environment, you will coordinate meetings, prepare materials, and assist with budget tracking and onboarding for new staff.

Qualifications

• Associate's degree or equivalent education and/or relevant work experience. Bachelor's degree preferred.
• Three to five years of progressively responsible administrative experience, preferably supporting senior or executive leadership.
• Strong organizational, planning, and time-management skills with attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to exercise sound judgment and maintain confidentiality.
• Strong initiative, problem-solving, and adaptability.
• Ability to work independently while building collaborative relationships.
• Proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting platforms; familiarity with enterprise administrative systems and financial software.
• Commitment to fostering an inclusive, respectful environment.

Responsibilities

• Provide comprehensive administrative support to the Director and Senior Vice President.
• Manage complex calendars, schedule meetings, coordinate travel, and resolve conflicts.
• Screen calls, visitors, and correspondence; route matters appropriately.
• Prepare correspondence, reports, agendas, and materials with high accuracy.
• Maintain confidential files and records per institutional policies.
• Coordinate divisional meetings, events, and logistics.
• Prepare minutes and track follow-up actions for executive meetings.
• Assist with internal communications and divisional updates.
• Support budgeting, purchasing, and onboarding within the division.

Skills

Organizational skills

Communication skills

Confidentiality

Customer service

Team collaboration

Education

Associate's degree or equivalent education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Google Workspace

Virtual meeting platforms

Job description

Open — Rhode Island School of Design has a posting for this job. Posted 2 Nov 2026.

This posting

Opens risd.wd5.myworkdayjobs.com. Talentify has not checked who owns that address. You apply there — Talentify never asks for an account or a CV.

About this job

JOB SUMMARY (OVERVIEW)

Rhode Island School of Design (RISD) seeks a part-time Administrative Assistant to join Finance and Administration.

The Administrative Assistant provides comprehensive administrative and operational support to the Office of Finance and Administration and reports directly to the Director of the Office of the SVP for Finance and Administration. This position serves as the first point of contact for the office and plays an essential role in ensuring efficient daily operations, exceptional customer service, and effective coordination across the Finance and Administration division. Working in a highly collaborative and creative environment, the Administrative Assistant manages complex scheduling, coordinates meetings and events, prepares correspondence and meeting materials, maintains records, processes financial and administrative transactions, and supports divisional communications. The position exercises sound judgment, maintains strict confidentiality, and anticipates the needs of the Director and SVP while providing responsive service to faculty, staff, students, trustees, and external partners.

The successful candidate will thrive in a campus environment that is committed to advancing the principles of social equity and inclusion, environmental and climate justice, and equal access to resources and opportunities.

SECTION 3: ESSENTIAL FUNCTIONS/DUTIES

Executive and Administrative Support

• Provide comprehensive administrative support to the Director of Finance and Administration and the Senior Vice President for Finance and Administration.
• Manage complex calendars, schedule meetings, coordinate travel, and resolve scheduling conflicts while exercising discretion and independent judgment.
• Screen calls, visitors, and correspondence, responding independently when appropriate and routing matters to the appropriate individual.
• Prepare correspondence, reports, presentations, agendas, meeting materials, and other documents using a high level of accuracy and professionalism.
• Maintain confidential files and records in accordance with institutional policies and best practices.

Office Operations

• Serve as the primary administrative contact for the Office of Finance and Administration.
• Coordinate daily office operations, ensuring efficient workflows and excellent customer service.
• Order and maintain office supplies and equipment.
• Process invoices, purchase requisitions, reimbursements, procurement card transactions, and other administrative financial activities.
• Maintain electronic filing systems and departmental records.

Meeting and Event Coordination

• Coordinate logistics for divisional meetings, retreats, workshops, and campus events.
• Schedule meeting locations, catering, technology, and other support services.
• Prepare meeting agendas and materials.
• Record meeting minutes, distribute documentation, and track follow-up action items.
• Support Board of Trustees committee meetings and other executive-level meetings by assisting with logistics, materials preparation, and scheduling.

Communications and Customer Service

• Serve as a welcoming and professional representative of the Office of Finance and Administration. Respond to inquiries from faculty, staff, students, trustees, vendors, and external partners.
• Assist in preparing internal communications, announcements, and divisional updates.
• Maintain departmental distribution lists, websites, and shared resources as assigned.

Project and Administrative Coordination

• Assist the Director in tracking divisional initiatives, projects, and deadlines.
• Maintain project schedules, task lists, and documentation.
• Support policy management activities by organizing files, scheduling meetings, maintaining records, and assisting with communications related to institutional policies.
• Compile information and prepare routine reports, spreadsheets, and presentations.

Operational Support

• Assist with budget tracking, purchasing, and administrative recordkeeping.
• Coordinate onboarding logistics for new staff within the division.
• Recommend improvements to administrative processes and office procedures to enhance efficiency and customer service.
• Perform other duties and special projects as assigned.

SECTION 4: JOB QUALIFICATIONS/SPECIFICATIONS

KNOWLEDGE/SKILLS/EXPERIENCE REQUIRED:

• Associate's degree or equivalent education and/or relevant work experience. Bachelor's degree preferred.
• Three to five years of progressively responsible administrative experience, preferably supporting senior or executive leadership. Experience in higher education or a complex nonprofit organization is a plus.
• Strong organizational, planning, and time-management skills, with excellent attention to detail and the ability to manage competing priorities in a fast-paced environment.
• Excellent written, verbal, and interpersonal communication skills, with a demonstrated commitment to providing responsive, high-quality customer service.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with professionalism and discretion.
• Strong initiative, problem-solving skills, and adaptability, with the ability to anticipate needs, coordinate projects, and respond effectively to changing priorities.
• Ability to work independently while building collaborative relationships and working effectively with colleagues across all levels of a diverse campus community.
• Proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting platforms. Familiarity with enterprise administrative systems, document management tools, and financial software preferred.
• Demonstrated commitment to fostering an inclusive, respectful, and welcoming environment that supports diversity, equity, inclusion, and belonging.

Union:

No

Work Schedule:

20 hours per week; 12 months per year

Employment Status:

Part-time; Non-exempt; Regular

Grade:

830NE

Work Modality

Hybrid-eligible

Documents Needed to Apply:

Resume (Required)

Salary Grade Structure

Incomplete applications will not be considered. Please upload all required documents.

The successful candidate will be required to meet our pre-employment background screening requirements.

RISD recognizes inclusion and belonging as fundamental to its learning and working community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to this community and to our commitment to excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.