Part-Time Administrative Assistant — Finance & Administration (Hybrid)

Rhode Island School of Design; Providence (RI); Hybride; USD 25 000 - 39 000; Temps partiel

Résumé du poste

Rhode Island School of Design (RISD) seeks a part-time Administrative Assistant to join the Finance and Administration team. The role supports the Director of Finance and Administration and the Senior Vice President, handling calendars, travel, correspondence, and documents in a confidential, professional manner.

Working in a collaborative campus environment, you will coordinate meetings, prepare materials, and assist with budget tracking and onboarding for new staff.

Qualifications

• Associate's degree or equivalent education and/or relevant work experience. Bachelor's degree preferred.
• Three to five years of progressively responsible administrative experience, preferably supporting senior or executive leadership.
• Strong organizational, planning, and time-management skills with attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to exercise sound judgment and maintain confidentiality.
• Strong initiative, problem-solving, and adaptability.
• Ability to work independently while building collaborative relationships.
• Proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting platforms; familiarity with enterprise administrative systems and financial software.
• Commitment to fostering an inclusive, respectful environment.

Responsabilités

• Provide comprehensive administrative support to the Director and Senior Vice President.
• Manage complex calendars, schedule meetings, coordinate travel, and resolve conflicts.
• Screen calls, visitors, and correspondence; route matters appropriately.
• Prepare correspondence, reports, agendas, and materials with high accuracy.
• Maintain confidential files and records per institutional policies.
• Coordinate divisional meetings, events, and logistics.
• Prepare minutes and track follow-up actions for executive meetings.
• Assist with internal communications and divisional updates.
• Support budgeting, purchasing, and onboarding within the division.

Connaissances

Organizational skills

Communication skills

Confidentiality

Customer service

Team collaboration

Formation

Associate's degree or equivalent education

Bachelor's degree preferred

Outils

Microsoft Office Suite

Google Workspace

Virtual meeting platforms

Description du poste

Rhode Island School of Design (RISD) seeks a part-time Administrative Assistant to join the Finance and Administration team. The role supports the Director of Finance and Administration and the Senior Vice President, handling calendars, travel, correspondence, and documents in a confidential, professional manner.

Working in a collaborative campus environment, you will coordinate meetings, prepare materials, and assist with budget tracking and onboarding for new staff.