Executive Administrative Assistant-Finance

Insight Health Systems

Chicago (IL)

On-site

USD 50,000 - 70,000

Full time

14 days+

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Job summary

A dynamic healthcare organization in Chicago is seeking an Executive Administrative Assistant to support the executive team. The ideal candidate should have at least two years of administrative experience, strong skills in Microsoft Office, and the ability to manage multiple tasks efficiently. Responsibilities include managing calendars, preparing documents, and maintaining confidentiality. This full-time position is essential to ensuring smooth operations within the organization.

Qualifications

Two years of clerical/administrative experience in an office setting.
Ability to maintain discretion and confidentiality.
Proven ability to work independently.

Responsibilities

Prepare and handle correspondences and documents for executives.
Manage executives' calendars and arrange meetings.
Respond to inquiries and determine urgency.

Skills

Discretion and confidentiality

Organizational skills

Microsoft Word

Microsoft Excel

Problem-solving skills

Communication skills

Education

Bachelor’s degree

Tools

Microsoft Access

Microsoft PowerPoint

Job description

Executive Administrative Assistant-Finance

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Insight Health Systems provided pay range

This range is provided by Insight Health Systems. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $70,000.00/yr

At INSIGHT, we believe there is a better way to provide quality healthcare. With a growing team that is dedicated to delivering world-class service to everyone we meet, it is our mission to be the most innovative, ethical, and insightful clinical biomedical technology institution in the world. As we continue to develop and grow in the fields of neuroscience, medicine, and ethics, our mission is guided by the highest levels of leadership development through (E6 I3): Energy, Energizing, Edge, Ethics, Expertise, Execution, Innovation, Insight, Incubation. At Insight Hospital & Medical Center, we are partnering with the community to build this historical institution into a model healthcare organization providing PATIENT CARE SECOND TO NONE! If you would like to be a part of our future team, please apply today!

Duties

Prepares and handles correspondences, memos, reports, presentations, and other documents for the Executive/Director
Manages executives' calendar and coordinates with personnel to arrange meetings
Responds to inquiries from parents, patients, visitors, hospital employees, and hospital leaders and determines the urgency of the situation, suggests appropriate referrals, or informs the Executive/Director when the situation warrants his/her attention
Responds to calls and visits from senior management, medical and nursing staff, as well as the public at large. Determines the urgency of the situation and suggests appropriate referrals, or informs the Executive/Director when the situation warrants
Handles incoming/outgoing mail
Properly directs all requests, from personal appearances and by telephone, to the appropriate physician, clinic, or department
Acts as the point of contact for executives, employees, clients and other external partners via the executive
Manages information flow in a timely and accurate manner
Ensures compliance in day-to-day operations
Makes travel and accommodation arrangements
Creates and runs reports
Maintains files according to appropriate guidelines and maintains confidentiality
Maintains excellent working relationships throughout the organization
Prepares agendas and make arrangements, such as coordinating catering for luncheons, for committees, and other meetings.

Requirements

Two (2) years of clerical/administrative experience in an office setting, preferably supporting senior or executive management.
Position requires ability to maintain the highest level of discretion and confidentiality.
Ability to work independently; demonstrates accuracy, reliability, and problem solving skills.
Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.
Demonstrates excellent organizational skills, attention to detail, communication skills, and the ability to handle multiple tasks.
Demonstrates ability to communicate professionally and effectively throughout all levels within the organization, and with others outside of the organization
Bachelor’s degree (Preferred)
Healthcare industry experience preferred.

Insight is an Equal Opportunity Employer & values workplace diversity!

Seniority level