Support Specialist

Talentify; Chicago (IL); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Paid Sick Time

Paid Vacation Time

Health, vision & dental benefits

Disability and life insurance

Job summary

Insight Hospital and Medical Center Chicago is seeking an Administrative Assistant to provide high-level administrative support to the Executive Vice President/COO and the VP of Nursing, handling correspondence, scheduling, and confidential information consistent with the hospital's mission.

The role requires meticulous organization, excellent interpersonal skills, and proficiency with Microsoft Office applications.

Qualifications

• Excellent interpersonal and customer service skills required.
• Proficient in Microsoft Office Word, Excel, PowerPoint, and Outlook required.
• Professionalism and confidentiality are required.

Responsibilities

• Types all correspondence, answers and screens all calls.
• Maintains scheduled meetings and arranges travel for executives.
• Maintains and updates physician's contracts, malpractice insurance, and seminar reimbursements.
• Coordinates and sends out materials for Executive Team meetings and Board committees.
• Maintains executives’ schedules and department calendars; payroll for direct reports.

Skills

Interpersonal skills

Customer service

Confidentiality

Communication

Tools

Microsoft Office

Job description

We At Insight Hospital and Medical Center Chicago, we believe there is a better way to provide quality healthcare while achieving health equity. Our Chicago location looks forward to working closely with our neighbors and residents, to build a full-service community hospital in the Bronzeville area of Chicago; creating a comprehensive plan to increase services and meet community needs. With a growing team that is dedicated to delivering world-class service to everyone we meet, it is our mission to deliver the most compassionate, loving, expert, and impactful care in the world to our patients. Be a part of the Insight Chicago team that provides PATIENT CARE SECOND TO NONE! If you would like to be a part of our future team,

General Summary:

Under general supervision of the Executive Vice President/COO and the Vice President - Nursing, provides high-level administrative support by handling information requests, performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings. In the performance of these duties, the Administrative Assistant maintains strict confidentiality of all information and exhibits through his/her work the values consistent with the mission of Insight Hospital & Medical Center.

Job Requirements:

• Types all correspondence, answers and screens all calls.
• Maintains scheduled meetings, makes travel arrangements, registers Vice President for seminars, etc.
• Maintains and updates physician's contracts, malpractice insurance, reimbursement to physicians for seminars, insurance, etc.
• Assists in follow-up on overdue reports. Maintains files for the department.
• Interprets departmental and divisional policies and procedures.
• Coordinates agenda and material for Executive Team meeting and Insight Management Team. Responsible for coordinating and sending out Strategic Planning Committee of the Board.
• Maintains daily census report and daily staffing for the Department. Also responsible for payroll for direct reports to COO, Vice President of Nursing, and CFO
• Collects physician time sheets and reports hours to payroll.
• Maintain executives’ schedules as well as department schedules.
• Schedules visitors for Grand Beach House, receives checks, makes sure keys are returned, takes repair orders and relays to Engineering when repairs are needed. Takes check to cashier and maintains receipts and calendar
• Provides coverage for Administration Assistant and performs duties for the CEO and Vice President of Nursing.
• Works with Director, Ambulatory Services in sending out leases to physicians and follows up on their return.
• Provides other duties as assigned.

Qualifications:

• Provides coverage for Administration Assistant and performs duties for the CEO and Vice President of Nursing.
• Works with Director, Ambulatory Services in sending out leases to physicians and follows up on their return.
• Provides other duties as assigned.
• Excellent interpersonal and customer service skills required.
• Proficient in Microsoft Office Word, Excel, PowerPoint, and Outlook required.
• Professionalism and confidentiality are required.

Benefits:

• Paid Sick Time - effective 90 days after employment
• Paid Vacation Time - effective 90 days after employment
• Health, vision & dental benefits - eligible at 30 days, following the 1st of the following month
• Short and long-term disability and basic life insurance - after 30 days of employment

These duties are to be performed in a highly confidential manner, following the mission, values, and behaviors of Insight Hospital and Medical Center. Employees are further expected to provide a high quality of care, service, and kindness toward all patients, staff, physicians, volunteers, and guests.

Insight Employees are required to be vaccinated for COVID-19 as a condition of employment, subject to accommodation for medical or sincerely held religious beliefs.