Executive Administrative Assistant, Equity & Inclusion Office

Penn State University; State College (Centre County); On-site; USD 40,000 - 55,000; Full time

Job summary

The Pennsylvania State University is seeking an Administrative Assistant for the Associate Dean of Access, Equity, and Inclusion. This role provides high-level administrative and financial support, manages calendars, travel, and budgets, and handles confidential information with discretion.

Responsibilities include executive support, office operations, budget administration, HR support, governance coordination, and event planning while fostering an inclusive environment across the OESE and

Qualifications

• Demonstrated experience managing complex calendars, coordinating meetings, and balancing multiple priorities in a fast-paced environment.
• Experience managing financial transactions, processing reconciliations, and maintaining accurate financial records.
• Effective verbal and written communication skills.
• Exceptional interpersonal skills with the ability to communicate professionally and collaborate with stakeholders across all organizational levels.
• Excellent organizational and project management abilities with experience coordinating multiple concurrent activities while meeting deadlines.
• Demonstrated initiative, sound judgment, and the ability to work independently.

Responsibilities

• Provide executive and leadership support by managing calendars and travel arrangements for the Associate Dean and OESE staff.
• Oversee daily office operations, ensure deadlines are met, and develop procedures for efficient administration.
• Support financial management and budget administration, including reconciliations and budget reporting.
• Assist with HR tasks, onboarding, offboarding, and Workday transactions.
• Coordinate committee meetings and distribute materials in a timely manner.
• Plan and support events and programs for faculty, staff, and students, ensuring a positive experience.

Skills

Calendar management

Financial transactions

Verbal communication

Written communication

Interpersonal skills

Organization

Tools

Workday

Job description

The Pennsylvania State University is seeking an Administrative Assistant for the Associate Dean of Access, Equity, and Inclusion. This role provides high-level administrative and financial support, manages calendars, travel, and budgets, and handles confidential information with discretion.

Responsibilities include executive support, office operations, budget administration, HR support, governance coordination, and event planning while fostering an inclusive environment across the OESE and