Senior Administrative Assistant — Undergraduate Education Office

Penn State University; State College (Centre County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Retirement plans

Paid time off (PTO)

Tuition discount

Job summary

Penn State University’s Smeal College of Business seeks an Administrative Assistant - Senior Support to provide high level staff support for the Office of Undergraduate Education in a fast-paced environment. The role supports events and student engagement and requires initiative and discretion.

Responsibilities include managing calendars, coordinating meetings, processing financial documents with SIMBA and SAP Concur, arranging travel, preparing materials, and handling inquiries from students,

Qualifications

• Associate Degree and 4+ years of relevant experience
• Authorized to work in the U.S.
• Successful completion of background checks per university policy

Responsibilities

• Maintain multiple calendars and schedule high level meetings with internal and external contacts
• Process financial documents for day-to-day operations in special events using SIMBA and SAP Concur
• Assist with logistics for meetings and internal student events
• Compile and organize information to develop agendas, meeting materials and reports
• Greet students, faculty, visitors, provide information and refer as appropriate; review and direct communications
• Schedule and maintain calendar of appointments and meetings; arrange classrooms or conference rooms
• Coordinate travel arrangements, make reservations, and process reimbursements
• Prepare documents, meeting materials, and reports; create and maintain files and databases
• Perform data entry; gather, assemble and format data to create reports
• Serve as resource on office equipment, software usage, and information processing procedures
• Arrange for equipment maintenance; process work orders for facilities repairs/needs
• Maintain confidential and/or sensitive information and materials

Skills

Calendar management

Meeting coordination

Communication

Office software

Education

Associate degree

Tools

SIMBA

SAP Concur

Job description

Penn State University’s Smeal College of Business seeks an Administrative Assistant - Senior Support to provide high level staff support for the Office of Undergraduate Education in a fast-paced environment. The role supports events and student engagement and requires initiative and discretion.

Responsibilities include managing calendars, coordinating meetings, processing financial documents with SIMBA and SAP Concur, arranging travel, preparing materials, and handling inquiries from students,