Executive Administrative Assistant (DOS)

Akima; Arlington (VA); On-site; USD 59,000 - 63,000; Full time

Job summary

Akima Data Management (ADM), an Akima company, seeks an Executive Administrative Assistant in Roslyn, VA to support the Office Director and manage calendars, correspondence, and clerical tasks. This role offers growth potential and opportunities to travel.

Responsibilities include coordinating communications across divisions, training administrative staff, and handling special projects under the Office Director's guidance.

Qualifications

• Bachelor’s Degree required; four years of general admin/clerical experience acceptable.
• Excellent written and verbal communication; ability to interface with senior officials.
• Willing to travel overseas up to 10% of the time and travel restrictions must not impede overseas assignments.

Responsibilities

• Support the Office Director with daily administrative tasks and calendar management.
• Coordinate and track correspondence across DS/IP/OPO divisions and ensure DOS standards are followed.
• Train administrative staff and help develop processes for three divisions.
• Perform other duties and complete special projects as assigned by the Office Director.

Skills

Microsoft Office

Written and verbal communication

Travel readiness

Education

Bachelor’s Degree or 4 years admin experience

Tools

Microsoft Office

Job description

ADM is looking for an Executive Administrative Assistant with growth potential within Department of State Overseas Operations to work in Roslyn, VA. To join our team of outstanding professionals.

As an ADM employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

Additional Details: The Department of State is looking for a career minded individual who is looking to grow with the organization and advance in their career. This position has the potential to lead to more worldwide travel and responsibilities.

Responsibilities

• The EAA performs a variety of clerical, administrative and program tasks in support of DS/IP/OPO. These duties include day-to-day administrative and clerical support for the Office Director; typing in final form a variety of documents such as memoranda, letters, and cables; maintaining control records on incoming correspondence and action documents; distributing incoming/outgoing mail; answering telephone calls, and scheduling and maintaining the Office Director’s calendar for appointments, meetings, engagements, conferences, etc.
• The EAA shall be responsible for coordinating and tracking correspondence to and from the Office Director, which may include taskers and official memoranda. The EAA will oversee the administrative services, processes, procedures, and correspondence prepared by office administrative services personnel to ensure that efficient and effective administrative services are provided in the three (3) divisions within OPO, and all correspondences adheres to DOS standards. This will include monitoring and coordinating the flow of information between DS/IP/OPO senior management and the three (3) divisions.
• The EAA shall be responsible for training administrative services personnel and assisting in developing administrative processes and procedures for the three (3) divisions.
• The EAA shall perform other duties and complete special projects as may be assigned and directed by the Office Director.

Qualifications

• Willing to learn and grow with the organization.
• Bachelor’s Degree,ORFour years (4) experience; two (2) years must be supporting the Foreign Service (State Department) as an administrative assistant for Foreign Services Officers, Senior Foreign Services Officers).AND an additional four (4) years’ experience of general administrative, secretarial, and/or clerical type experience.
• Excellent written and verbal communications skills and be able to interface effectively with senior officials.
• Be capable of providing guidance, operational direction, and coordination of administrative efforts of all office administrative personnel in three divisions. Organizational planning skills and initiative are critical attributes for this position.
• Be highly, proficient in computer skills (i.e., Microsoft Office (Word, Outlook, PowerPoint, Access, and Excel).
• Possess strong writing, proof reading and editorial skills
• Strong administrative services experience to include administrative/clerical processes and procedures (which include performing a variety of administrative support functions related to travel, training, payroll, supplies, briefings, reports, files management, dissemination of classified information, and preparing correspondence, etc.).
• The EAA should have familiarity with foreign affairs agencies. Shall be willing to travel overseas up to 10 percent of the time. Shall not have any impediments to overseas travel that may be to countries that are considered dangerous or unhealthy
• EAA shall possess a Secret clearance.

Job ID

2026-26320

Work Type

On-Site

Pay Range

$43.00 - $46.00

Health & Welfare

$5.09

Benefits

SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.

Company Description

Work Where it Matters

Akima Data Management (ADM), an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At ADM, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, ADM provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, ADM delivers agile and innovative cloud and IT services and solutions that enable mission dominance.

As an ADM employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.