Administrative Assistant (Active Secret or higher)

Akima; Virginia Beach (VA); On-site; USD 46,000 - 47,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

401(k)

Paid time off

Retirement options

Job summary

AMO, an Akima company, is seeking an Administrative Assistant (executive level) in Virginia Beach, VA to support the U.S. Naval Surface Warfare Center, Dam Neck Activity.

The role involves independent administration, calendar management, correspondence handling, and developing briefing materials for government leadership. Candidates must hold an active DoD Secret clearance, have 6+ years of documentation experience (4+ in Federal programs), and be proficient in MS Office and Adobe.

Qualifications

• Active/Current DoD Secret Clearance required.
• Minimum 6 years documenting and data management, including 4 years on Federal Government programs.
• Experience supporting senior executive leadership (SES/Flag Officer, O-6, GS-15).
• Familiarity with Navy administrative processes and Naval Correspondence Manual.
• Proficiency with MS Office and Adobe.
• Typing speed at least 60 wpm.

Responsibilities

• Provide executive-level administrative support with limited supervision.
• Manage executive office operations and coordinate with senior staff.
• Handle, track, and safeguard classified/unclassified mail and correspondence.
• Prepare Navy correspondence per Naval Correspondence Manual, including drafting and staffing.
• Maintain logs, suspense tracking, and document control systems.
• Analyze data to support leadership decisions and develop briefing materials.
• Create charts, graphs, and presentations for leadership.
• Summarize reports for Government leadership and identify required actions.
• Make administrative decisions with minimal oversight and assist in staff reports.
• Provide high-level customer support to Government personnel and stakeholders.
• Establish and update SOPs for administrative processes.
• May lead junior personnel and provide guidance.

Skills

DoD Secret Clearance

Microsoft Office

Typing 60 wpm

Communication skills

Time management

Tools

Adobe

Job description

AMO, an Akima company, is looking to hire an Administrative Assistant (executive level) to join an existing team in Virginia Beach, VA. In this position you will providing administrative support specifically dedicated to the requirements of the U.S. Naval Surface Warfare Center, Dam Neck Activity.

Responsibilities

• Perform administrative duties independently with limited supervision in support of executive-level leadership.
• Manage executive office operations, coordinate actions with senior staff, and maintain accountability for documentation and tasking.
• Handle, process, track, and distribute classified and unclassified mail and correspondence, ensuring proper safeguarding, routing, and accountability.
• Prepare, review, and route official Navy correspondence in compliance with the Naval Correspondence Manual, including drafting, editing, formatting, and staffing packages.
• Maintain correspondence logs, suspense tracking, and document control systems to ensure timely completion of actions.
• Collect, analyze, and research data to support assigned projects and leadership decision-making.
• Develop briefing materials, charts, graphs, and presentations independently.
• Review and summarize reports and documents for Government leadership, identifying required actions or concerns.
• Make administrative decisions and deliver completed assignments with minimal oversight.
• Assist in the development and preparation of administrative and staff reports, ensuring completeness and accuracy.
• Provide high-level customer support and maintain professional interactions with Government personnel and stakeholders.
• Establish, maintain, and update Standard Operating Procedures (SOPs) for administrative processes.
• May function in a lead role, providing guidance and direction to junior personnel within the Program Office or Department.

Accessibility and Support Functions

• Provide clerical, secretarial, and administrative support to visually impaired, blind, and other disabled Government personnel.
• Assist with task completion when accessible software is unavailable or incompatible with current systems.
• Read aloud documents, reports, mail, and other work-related items, including recording for later use.
• Describe visual materials such as charts, graphs, drawings, and symbols.
• Assist with reviewing and signing hard copy and electronic documents, including guiding signature placement.
• Transport supported personnel to meetings or training events using Government vehicles, as required.

Administrative Operations Support

• Perform timekeeping entry and approvals.
• Enter and manage data within Government systems (e.g., CIPA performance, Personnel Addendum (PA), Honorary Awards, NSWCDD trackers).
• Conduct research into tools and technologies that improve accessibility and efficiency.
• Provide office management support, including scheduling, travel coordination, budgeting support, personnel records, and payroll coordination.
• Maintain electronic and hard copy filing systems in accordance with records management and security requirements.
• Support meetings, including scheduling, note-taking, and preparation of form

Qualifications

• Active/Current DoD Secret Clearance (or higher).
• Minimum of six (6) years of experience creating and maintaining documentation and data management systems, including at least four (4) years supporting Federal Government programs.
• Experience supporting senior executive-level leadership (e.g., SES/Flag Officer, O-6 military, GS-15 civilian).
• Demonstrated experience handling classified and sensitive materials, including PII, with proper safeguarding and accountability.
• Strong working knowledge of Navy administrative processes, including demonstrated familiarity with the Naval Correspondence Manual.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access) and Adobe.
• Ability to type at least 60 words per minute.
• Demonstrated ability to work independently, manage multiple priorities, and communicate effectively both orally and in writing.
• Strong organizational skills and attention to detail in a fast-paced environment.
• Professional demeanor, including strong customer service skills and phone etiquette.
• Experience with:
  • Drafting, editing, formatting, and routing formal Government and Navy correspondence in accordance with established standards.
  • Handling, tracking, safeguarding, and distributing classified and unclassified mail and materials.
  • Taking notes and converting them into formal meeting minutes.
  • Managing executive calendars, scheduling, and high-level coordination.
  • Reviewing, summarizing, and preparing reports and briefing materials.
  • Receiving and greeting visitors in a professional manner.
  • Maintaining formal filing systems and records management processes.
  • Providing team oversight, mentoring, and guidance to junior staff.
  • Training personnel on administrative policies, procedures, and correspondence standards.
  • Team building and conflict resolution.

Any clearance requirements for this position are established by the government contract.

Job ID

2026-26226

Work Type

On-Site

Pay Range

$33.50 - $34.00 per hour

Health & Welfare

$5.09 per hour

Benefits

SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.

Company Description

Work Where it Matters

Akima Mission Optimization (AMO), an Akima company, is not just another federal logistics contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At AMO, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, AMO provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, AMO delivers innovative administrative support services that streamline operations, and enhance productivity.

As an AMO employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.