Executive Administrative Assistant – Clinical Ops & Projects

US Anesthesia Partners; Orlando (FL); On-site; USD 38,000 - 60,000; Full time

Job summary

US Anesthesia Partners is seeking an Administrative Assistant to perform a variety of support duties for MSO and clinical operations. The role involves confidential task handling, data entry, document management, and coordinating projects to meet deadlines.

The successful candidate will demonstrate strong time management, exceptional organizational skills, and proficiency with Microsoft Office. Responsibilities include phone support, mail processing, and back-up coverage for team members.

Qualifications

• Strong time management and multitasking to manage multiple projects efficiently and meet deadlines.
• Excellent organizational skills and understanding of office management practices and secretarial procedures.
• Proven experience presenting information to senior executives.
• Superior written and verbal communication skills with grammar, spelling and punctuation accuracy.
• Discretion handling confidential information and high-pressure situations.
• Proficiency with Microsoft Office and standard office equipment.
• Ability to type at least 60 wpm.
• Ability to work independently with limited supervision.
• Experience with remote work tools and virtual meetings.
• Customer service oriented with professional demeanor.

Responsibilities

• Provides administrative support for clinical or non-clinical leadership.
• Assists with administrative tasks, data entry, and document management.
• Performs data entry, tracking, and analysis.
• Handles details of confidential and critical nature.
• Answers the telephone, screens calls, and refers callers to appropriate individuals.
• Files correspondence, records, reports, and minutes.
• Processes incoming and outgoing mail; opens, sorts and prioritizes correspondence for executives.
• Provides and coordinates back-up support for other administrative personnel as needed.
• Coordinates projects, workflow, and follow up on delegated tasks to ensure progress to deadlines.
• Coordinates various office support services including purchasing and facilities management.
• Assists with special projects as requested relating to practice growth and development.

Skills

Time management

Organizational skills

Executive communication

Microsoft Office

Remote work

Data entry

Confidentiality

Multitasking

Training others

Customer service

Tools

Microsoft Office

GoToMeeting

Microsoft Teams

Zoom

Job description

US Anesthesia Partners is seeking an Administrative Assistant to perform a variety of support duties for MSO and clinical operations. The role involves confidential task handling, data entry, document management, and coordinating projects to meet deadlines.

The successful candidate will demonstrate strong time management, exceptional organizational skills, and proficiency with Microsoft Office. Responsibilities include phone support, mail processing, and back-up coverage for team members.