Executive Administrative Assistant - Administration

Kodiak Area Native Association; Kodiak (AK); Presencial; USD 60.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401(k) retirement plan with 7% match

Paid parental leave

80% employer-paid medical/dental/vison

OPM medical plan options

Life insurance 2.5x salary

AD&D and disability coverage

Paid time off and holidays

Employee Assistance Program

Tuition assistance and reimbursement

Leadership development opportunities

Loan repayment programs eligibility

Temporary housing assistance (reloc)

Downtown Kodiak lifestyle benefits

Descripción de la vacante

Kodiak Area Native Association (KANA) is seeking an Executive Assistant to provide high-level administrative and coordination support to the Vice President of Administration, with professionalism and confidentiality.

The role requires anticipating needs, managing projects, coordinating meetings and travel for Administration staff and village leadership, and preparing agendas, minutes, and confidential documents.

Formación

• Associate’s Degree in Business Administration or related field preferred; three (3) years’ experience managing administrative functions.
• Focus on exceptional customer service and attention to detail, and demonstrated proficiency in analyzing situations and developing and implementing appropriate solutions.

Responsabilidades

• Supports the organization’s mission and goals and quality standards; upholds core values in all activities.
• Assists in planning and organizing meetings and coordination of travel for Administration staff and village leadership.
• Manages the calendar of executive staff and schedules appointments; screens calls and correspondence as needed.
• Participates in identifying system-related problems and works with the team to resolve them.
• Coordinates programs, events, or conferences, arranging facilities, invitations, speakers, and budgets.
• Directs preparation of documents such as agendas, notices, minutes, and resolutions for corporate meetings; gathers information for reports.
• Composes confidential correspondence and complex documents; reviews and edits written materials.
• Maintains filing systems and reconciles department purchase cards; edits and approves timecards for Administration staff.

Conocimientos

Administrative support

Calendar management

Customer service

Attention to detail

Problem solving

Educación

Associate’s Degree in Business Administration or related field

Descripción del empleo

Why Join KANA

Kodiak Area Native Association (KANA) is a Tribal health organization committed to elevating the lives of the people we serve. At KANA, employees are more than staff members; they are part of a mission driven team committed to meaningful work, community impact, and long-term growth.

Benefits & Perks

• 401(k) retirement plan with a 7% employer contribution beginning in year two, paid regardless of employee contribution
• Paid Parental Leave
• 80% employer-paid medical, dental, and vision coverage
• Access to 20+ medical plan options through federal OPM benefits
• Employer-paid life insurance at 2.5x annual salary
• AD&D, short-term, and long-term disability coverage
• Generous paid time off and 13 paid holidays
• Free gym membership to the KANA Wellness Center
• Employee Assistance Program (EAP)
• Tuition assistance and reimbursement programs
• Leadership development and internal advancement opportunities
• Eligibility for IHS and NHSC loan repayment programs (role dependent)
• Potential temporary housing assistance for relocating employees, based on availability

Position Overview

The Executive Assistant provides high-level, comprehensive administrative and coordination support to the Vice President of Administration. This dynamic position requires the ability to anticipate needs, think critically, manage projects, and offer solutions to problems with a high level of professionalism and confidentiality.

Key Responsibilities

• Supports the organization’s mission and goals and quality standards. Incorporates KANA’s core values of Courtesy, Caring, Respect, Sharing, and Pride in all activities and decisions.
• Upholds KANA’s Code of Ethics by conducting professional activities with honesty, integrity, respect, fairness, and good faith in a manner that reflects positively upon the organization.
• Assists in the planning and organization of meetings and coordination of travel, for Administration staff and village leadership.
• Manages the calendar of executive staff as assigned, and independently schedule appointments.
  Screens incoming calls and correspondence; responds independently when possible and forwards calls to appropriate staff as needed.
• Participates in identifying system related problems and works collaboratively with team to resolve.
• Coordinates programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget.
• Functions in "gateway" role, providing a bridge for smooth communication between the VP, their staff, and peers.
• Directs preparation of documents such as agendas, notices, minutes, and resolutions for corporate meetings. Gather, organize, and prepare information for comprehensive reports. Takes and transcribes minutes.
• Composes and prepares confidential correspondence, reports, and other complex documents. Independently composes routine correspondence not requiring supervisor's attention.
• Reviews, proofreads and/or edits written correspondence.
• Maintains filing systems to include correspondence, reports, spreadsheets, and other documents.
• Manages the reconciliation of department purchase cards in an accurate and timely manner. Edit and approve timecards for employees of the Administration Department as assigned.

Qualifications

Associate’s Degree in Business Administration or related field preferred; three (3) years’ experience managing administrative functions. Focus on exceptional customer service and attention to detail, and demonstrated proficiency in analyzing situations and developing and implementing appropriate solutions.

Work Schedule

KANA’s standard work schedule is 37.5 working hours per week, consisting of 7.5 paid working hours per day plus a one-hour unpaid lunch break (8.5 hours on site per day).

Our Values

KANA’s work is guided by Courtesy, Caring, Respect, Sharing, and Pride. We seek leaders who embody these values in how they lead teams, steward resources, and serve the community.

Life In Kodiak

Located on beautiful Kodiak Island, this role offers the opportunity to build meaningful community connections while experiencing Alaska’s unique coastal lifestyle, outdoor recreation, and close-knit community.