Human Resources Operations Coordinator

Holland America-Princess (Holland America Dawson City Inn); Alaska; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) with employer contribution

Paid Parental Leave

Employer-paid medical/dental/vision

Tuition assistance

Life insurance at 2.5x salary

EAP

Job summary

Kodiak Area Native Association (KANA) in Kodiak, Alaska is seeking a Human Resources Operations Coordinator to manage the administrative and logistical aspects of our hiring process, from posting to onboarding. You will coordinate job postings, candidate communications, and ensure accurate ATS/HRIS records.

Working with hiring managers, you will support recruitment operations, compliance, and process improvements, ensuring a positive candidate experience and timely activities across the

Qualifications

• Associate's or Bachelor's degree in HR, Business, or related field.
• At least two years' experience in HR, recruitment coordination, or administrative support.
• Experience with ATS/HRIS platforms preferred.
• Healthcare recruitment experience preferred.
• Strong organizational and communication skills.
• Ability to maintain confidentiality.
• Proficiency in Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Coordinate recruitment activities from requisition through onboarding.
• Manage job postings across multiple recruitment platforms, ensuring accuracy and timely updates.
• Schedule interviews, coordinate calendars, prepare interview materials, and facilitate virtual and in-person interviews.
• Serve as the primary point of contact for candidates throughout the hiring process, providing timely communication and exceptional customer service.
• Track candidate progress through the ATS and ensure recruitment activities stay on schedule.
• Coordinate pre-employment requirements, including background checks and drug screenings.
• Partner with hiring managers to ensure onboarding activities are completed before start dates.
• Maintain accurate records within ATS/HRIS, ensuring compliance with documentation and retention requirements.
• Monitor recruitment workflows, identify bottlenecks, and recommend improvements.
• Coordinate candidate travel arrangements for site visits, including itineraries and logistics.
• Assist with recruitment outreach and promotion of employment opportunities.
• Support development and maintenance of HR policies, job descriptions, and recruitment resources.

Skills

Organizational skills

Communication skills

Customer service

Microsoft Office

Education

Associate's or Bachelor's degree in HR/Business

SHRM-CP / SHRM-SCP / CSP certification preferred

Tools

ATS/HRIS

Job description

Kodiak Area Native Association (KANA) is a Tribal health organization committed to elevating the lives of the people we serve. At KANA, employees are more than staff members; they are part of a mission driven team committed to meaningful work, community impact, and long-term growth.

Benefits & Perks

401(k) retirement plan with a 7% employer contribution beginning in year two, paid regardless of employee contribution

Paid Parental Leave

80% employer-paid medical, dental, and vision coverage

Access to 20+ medical plan options through federal OPM benefits

Employer-paid life insurance at 2.5x annual salary

AD&D, short-term, and long-term disability coverage

Generous paid time off and 13 paid holidays

Free gym membership to the KANA Wellness Center

Employee Assistance Program (EAP)

Tuition assistance and reimbursement programs

Leadership development and internal advancement opportunities

Eligibility for IHS and NHSC loan repayment programs (role dependent)

Potential temporary housing assistance for relocating employees, based on availability

Position Overview

The Human Resources Operations Coordinator is responsible for coordinating the administrative and logistical aspects of KANA's hiring process from job posting through onboarding. This role manages recruitment workflows, coordinates candidate communications, maintains applicant tracking and HR information systems, and ensures every step of the hiring process is completed accurately, efficiently, and on time.

Working closely with hiring managers and the Human Resources team, this position helps deliver a positive candidate experience while supporting recruitment operations, compliance, and continuous process improvement.

Key Responsibilities

Coordinate recruitment activities from requisition through onboarding

Manage job postings across multiple recruitment platforms, ensuring accuracy and timely updates

Schedule interviews, coordinate calendars, prepare interview materials, and facilitate virtual and in-person interviews

Serve as the primary point of contact for candidates throughout the hiring process, providing timely communication and exceptional customer service

Track candidate progress through the Applicant Tracking System (ATS) and ensure recruitment activities remain on schedule

Coordinate pre-employment requirements, including background checks, drug screenings, and required employment documentation

Partner with hiring managers and HR staff to ensure new hire onboarding activities are completed before each employee's start date

Maintain accurate records within the ATS and Human Resources Information System (HRIS), ensuring compliance with documentation and record retention requirements

Monitor recruitment workflows, identify process bottlenecks, and recommend operational improvements

Coordinate candidate travel arrangements for site visits, including itineraries and travel logistics

Assist with recruitment outreach, candidate sourcing, and promotion of employment opportunities

Support the development and maintenance of HR policies, job descriptions, directories, and recruitment resources

Provide backup support to other Human Resources functions as needed

Qualifications

Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred

Minimum two years of experience in human resources, recruitment coordination, administrative support, or a related field

Experience supporting recruitment, applicant tracking systems (ATS), or HRIS platforms preferred

Healthcare recruitment or healthcare human resources experience preferred

Strong organizational skills with the ability to manage multiple priorities and competing deadlines

Excellent written and verbal communication skills

Exceptional customer service skills and the ability to build positive relationships with candidates, hiring managers, and coworkers

High attention to detail and commitment to maintaining confidentiality

Proficiency with Microsoft Office applications, including Outlook, Word, and Excel

Current SHRM-CP, SHRM-SCP, or Certified Staffing Professional (CSP) certification preferred, or the ability to obtain certification within two years of hire

Work Schedule

KANA's standard work schedule is 37.5 working hours per week, consisting of 7.5 paid working hours per day plus a one-hour unpaid lunch break (8.5 hours on site per day).

Our Values

KANA's work is guided by Courtesy, Caring, Respect, Sharing, and Pride. We seek leaders who embody these values in how they lead teams, steward resources, and serve the community.

Life In Kodiak

Located on beautiful Kodiak Island, this role offers the opportunity to build meaningful community connections while experiencing Alaska's unique coastal lifestyle, outdoor recreation, and close-knit community.