Strategic Executive Assistant to VP

Kodiak Area Native Association; Kodiak (AK); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k) retirement plan with 7% match

Paid parental leave

80% employer-paid medical/dental/vison

OPM medical plan options

Life insurance 2.5x salary

AD&D and disability coverage

Paid time off and holidays

Employee Assistance Program

Tuition assistance and reimbursement

Leadership development opportunities

Loan repayment programs eligibility

Temporary housing assistance (reloc)

Downtown Kodiak lifestyle benefits

Job summary

Kodiak Area Native Association (KANA) is seeking an Executive Assistant to provide high-level administrative and coordination support to the Vice President of Administration, with professionalism and confidentiality.

The role requires anticipating needs, managing projects, coordinating meetings and travel for Administration staff and village leadership, and preparing agendas, minutes, and confidential documents.

Qualifications

• Associate’s Degree in Business Administration or related field preferred; three (3) years’ experience managing administrative functions.
• Focus on exceptional customer service and attention to detail, and demonstrated proficiency in analyzing situations and developing and implementing appropriate solutions.

Responsibilities

• Supports the organization’s mission and goals and quality standards; upholds core values in all activities.
• Assists in planning and organizing meetings and coordination of travel for Administration staff and village leadership.
• Manages the calendar of executive staff and schedules appointments; screens calls and correspondence as needed.
• Participates in identifying system-related problems and works with the team to resolve them.
• Coordinates programs, events, or conferences, arranging facilities, invitations, speakers, and budgets.
• Directs preparation of documents such as agendas, notices, minutes, and resolutions for corporate meetings; gathers information for reports.
• Composes confidential correspondence and complex documents; reviews and edits written materials.
• Maintains filing systems and reconciles department purchase cards; edits and approves timecards for Administration staff.

Skills

Administrative support

Calendar management

Customer service

Attention to detail

Problem solving

Education

Associate’s Degree in Business Administration or related field

Job description

Kodiak Area Native Association (KANA) is seeking an Executive Assistant to provide high-level administrative and coordination support to the Vice President of Administration, with professionalism and confidentiality.

The role requires anticipating needs, managing projects, coordinating meetings and travel for Administration staff and village leadership, and preparing agendas, minutes, and confidential documents.