Executive Administrative Assistant

WhiteCap Search; Yardley (Bucks County); Hybrid; USD 26,000 - 42,000; Part time

Job summary

Our client, a Pennsylvania-based pharmaceutical company, is seeking a dedicated professional to join their team to support C-Suite executives with strategic and administrative responsibilities.

The role offers hybrid work with 2 on-site days, starting as part-time 20 hours per week and gradually increasing to full-time. Ideal candidates have five years of administrative experience supporting CFO, COO, and/or CEO in a small office environment.

Qualifications

• Five+ years of administrative experience supporting CFO/COO/CEO.
• Attention to detail and ability to manage multiple functions.
• Experience in a small office environment.

Responsibilities

• Manage a diverse range of tasks to support strategic initiatives and administrative functions.
• Maintain complex calendars, prioritize communications, and liaise with internal teams and external stakeholders.
• Coordinate travel, meetings and events with precision to ensure smooth day-to-day operations.
• Engage in ad hoc projects and select personal support to align professional and personal commitments.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder liaison

Job description

Our client, a dynamic pharmaceutical company based in Pennsylvania, is seeking a dedicated professional to join their team. This role involves supporting C-Suite executives with both strategic and administrative responsibilities.

Key Responsibilities

• Manage a diverse array of tasks to support both strategic initiatives and administrative functions.
• Maintain complex and dynamic calendars, prioritize and manage incoming communications, requests, and deliverables, and serve as a liaison with internal teams and external stakeholders.
• Coordinate travel, meetings, and events with precision, providing exemplary administrative support to ensure seamless day-to-day operations.
• Engage in ad hoc projects that require proactive problem-solving, along with select personal support to ensure alignment between professional and personal commitments.

Schedule

Hybrid- 2 days onsite, starting as part-time 20 hours a week, hours will increase to full-time gradually

Qualifications

• Candidates must possess at least five years of administrative experience supporting CFO, COO, and/or CEO in a small office environment.
• A strong attention to detail and the ability to support multiple functions simultaneously are essential.

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc, nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.