Executive Administrative Assistant (Service & Repair)

Medtronic plc; Lafayette (CO); On-site; USD 70,000 - 100,000; Full time

Job summary

Medtronic plc in Lafayette, CO seeks an experienced Executive Assistant to support two senior leaders within the Service & Repair organization. The role coordinates calendars, travel, and communications across U.S.

and global teams to enable leadership focus on strategic priorities. The successful candidate will manage complex schedules, prepare presentations, and leverage AI-enabled tools to improve efficiency while maintaining confidentiality and professional discretion across a matrixed

Qualifications

• 6+ years of administrative or executive assistant experience.
• Experience supporting VP, Senior Director, or equivalent executives.
• Experience coordinating calendars across multiple time zones and international travel.

Responsibilities

• Manage complex executive calendars across US and global time zones.
• Coordinate domestic and international travel and meeting logistics.
• Prepare and distribute executive communications, presentations, and reports.
• Serve as primary point of contact for senior leaders and cross-functional partners.
• Manage expense reporting, approvals, and other business processes.
• Anticipate leadership needs and track commitments to ensure timely execution.
• Leverage AI-enabled tools to improve efficiency and collaboration.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder coordination

MS PowerPoint

Microsoft 365

AI-enabled tools

Tools

Microsoft PowerPoint

Microsoft 365

Job description

We anticipate the application window for this opening will close on - 6 Nov 2026

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first - developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life

We are seeking an experienced Executive Assistant to support two senior leaders within the Service & Repair organization. This role provides a unique vista cross commercial growth, service operations, and organizational transformation, partnering closely with leaders who support customers and teams across the globe.

As a trusted business partner, you will help drive alignment, execution, and communication across multiple stakeholders, while ensuring leaders can focus on the priorities that matter most.

The position is based onsite at the Lafayette, Colorado campus and supports both U.S. and global teams.

This role serves as a trusted partner to two senior leaders, supporting execution across commercial and operational organizations. The Executive Assistant will manage priorities, coordinate activities across a broad stakeholder network, and ensure the smooth execution of key business and administrative initiatives.

Success in this role requires a proactive approach, sound judgment, exceptional attention to detail, and the ability to adapt as priorities evolve. The ideal candidate operates independently, builds strong relationships across all levels of the organization, communicates effectively, handles sensitive information with discretion, and continuously seeks opportunities to improve processes and leverage new technologies, including AI-enabled tools.

Primary Responsibilities

• Manage complex executive calendars across multiple U.S. and global time zones, balancing business priorities, customer engagements, leadership meetings, and travel while proactively resolving scheduling conflicts and competing demands.
• Coordinate domestic and international travel, meeting logistics, agendas, materials, and follow-up activities for leadership team meetings, operating reviews, town halls, off-sites, and other key business forums.
• Prepare and distribute executive communications, presentations, reports, correspondence, and stakeholder updates, ensuring a high standard of quality, accuracy, and professional presentation.
• Serve as a primary point of contact for senior leaders, customers, executives, and cross-functional partners, facilitating communication and information flow across the organization.
• Manage administrative operations including expense reporting, purchase orders, approvals, and other business processes while maintaining confidentiality and discretion.
• Anticipate leadership needs, track key commitments and action items, and take proactive steps to advance priorities, improve coordination, and ensure timely execution.
• Identify opportunities to improve processes, leverage digital and AI-enabled tools, and build partnerships across the Executive Assistant community to enhance organizational effectiveness.

Minimum Qualifications

• 6 years relevant administrative, executive assistant, or business support experience.

Preferred Qualifications

• Experience supporting Vice President, Senior Director, or equivalent executive-level leaders, including support of multiple leaders simultaneously.
• Experience supporting global teams and stakeholders across multiple time zones within a large, matrixed organization.
• Experience supporting commercial, sales, marketing, customer-facing, service delivery, or operations organizations.
• Experience coordinating executive calendars, leadership meetings, events, and domestic and international travel.
• Experience developing executive communications, presentations, and stakeholder materials, including advanced Microsoft PowerPoint skills.
• Experience leveraging Microsoft 365, automation, and AI-enabled productivity tools to improve efficiency and business operations.
• For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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