Executive Assistant

Dyno Nobel Inc.; Salt Lake City (UT); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

3 weeks paid vacation + holidays + PTO

Full health benefits + dental option

401k match + company contribution

Tuition reimbursement

Parental leave

Job summary

Dyno Nobel is seeking an experienced executive assistant to support the in-house legal team in Salt Lake City. You will process contracts and other legal documents, manage accounts payable, maintain corporate records, and coordinate training and meetings.

The ideal candidate holds a bachelor’s degree in business, 5+ years in professional roles with record compliance emphasis, strong Microsoft Office skills, and SAP experience.

Qualifications

• Bachelor’s degree in business or related field.
• 5+ years in professional roles with record compliance emphasis.
• Proficient in Word, Excel, PowerPoint; SAP experience preferred.
• Strong organizational and communication skills.

Responsibilities

• Support in-house attorneys with contract execution and filing.
• Manage accounts payable and legal training records.
• Assist VP HR with expense reconciliations and travel scheduling.
• Coordinate with Risk Manager/Americas on records and file management.
• Maintain current and historical corporate records for litigation.
• Notarize or maintain Certificate of Authority as needed.
• Organize and oversee annual record reviews; ensure compliance.
• Schedule legal and HR team meetings and prepare agendas and minutes.

Skills

Record compliance

Executive support

Calendar management

Attention to detail

Communication skills

Education

Bachelor's degree in business

Tools

Microsoft Office

SAP

Job description

Who We Are

Dyno Nobel is a global leader in commercial explosives, manufacturing and blasting technology, delivering innovative solutions to the mining, quarry, construction, and seismic industries. With a legacy of safety, performance, and technical excellence, Dyno Nobel is known for pushing the boundaries of what's possible in commercial explosives—helping customers optimize operations, improve productivity, and reduce environmental impact. Backed by a team of dedicated professionals and a commitment to continuous improvement, Dyno Nobel sets the standard for reliable and responsible blasting manufacturing and services worldwide.

What You Will Do:

As the executive assistant, you will support to in-house legal team with respect to core administrative responsibilities, as well as special projects, with particular responsibility for processing payments, corporate record compliance, scheduling, safety leadership and tracking of all legal training. Other duties include:

• Provide administrative support to in-house attorneys, as needed, by facilitating the execution and filing of contracts and other legal documents. Administrative responsibilities also include accounts payable; detailed reporting and input/maintenance of in-house tickler system, in-house legal training, CLE training, and corporate records.
• Provide administrative support to VP HR, including reconciling expenses, scheduling travel etc.
• Provide administrative support to Risk Manager/Americas, as needed. Responsibilities include accounts payable, file management.
• Maintain a current and historical database of all corporate records and files for litigation purposes. Responsible for the scanning and preservation of permanent legal records. Assist other departments with scanning and preservation requirements.
• Maintain a current Certificate of Authority of Notary Public, and provide notarization of company documents, as required
• File, monitor and maintain Dyno Nobel databases related to training, litigation and corporate records, to provide accurate and current information as required, by continually monitoring incoming data and updating database records on a regular basis.
• File, monitor and maintain Dyno Nobel legal database relating to accounts payable for budget, audit and litigation purposes
• Organize and oversee annual record review day. This includes working with all departments within corporate to assist with compliance issues. Also assist Dyno Nobel sites with record review questions/preservation/destruction.
• Coordinate Legal and HR team meetings to provide a forum for discussion. Responsible for organizing meeting times and invitations and providing key documents and information to team members (such as meeting agendas, minutes, and action items)

What We Offer

• Bachelor’s degree in business discipline.
• 5+ years experience in professional field with record compliance emphasis.
• Microsoft Office products, including Word, Excel and PowerPoint.
• SAP Experience preferred.
• Strong organizational and leadership skills and attention to detail
• Multi-tasking and prioritization abilities.
• Communication and composition skills.
• Flexibility with time management, and the ability to work under pressure.
• Self-motivation and willingness to learn new skills and adapt to different types of projects, as required.

What We Offer:

• 3 weeks paid vacation time + 12 paid holidays + PTO days
• Full health benefits including employer HSA contributions + dental plan with an orthodontic option, wellness coaching available
• Up to a 4% 401k match PLUS additional company contribution from 1% to 5% based on years of service
• Generous tuition reimbursement program
• Generous paid parental leave
• Friendly and supportive coworkers

Zero Harm for Everyone Everywhere

Value People – Respect, Recognize & Reward

Think Customer. Everyone. Every day

Treat the Business as our Own

Care for the Community & our Environment

Challenge & Improve the Status Quo

Deliver on our Promises

Dyno Nobel is an equal employment opportunity employer and will give all qualified applicants consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability status, protected veteran status, genetic information or any other characteristic protected by law.