Executive Assistant

Carolina Components Group; Durham (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

Carolina Components Group, based in Durham, NC, seeks an Executive Assistant to support the President & CEO and the executive leadership team. You will manage calendars, coordinate meetings, arrange travel, and handle confidential information in a fast-paced manufacturing setting.

You will also support board logistics, draft communications, and assist with office operations and onboarding of new hires. This role requires 3–5 years of relevant experience and strong MS Office skills.

Qualifications

• 3–5 years of administrative experience, including at least 2 years supporting senior leaders or executives.
• Advanced skills in MS Office and Teams; experience with SharePoint a plus.
• Proven ability to manage multiple calendars and competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with a professional, welcoming presence.
• Ability to use excellent judgement and discretion with confidential information.
• Strong organizational skills, attention to detail, and follow-through.
• Self-starter who anticipates needs and can work independently with minimal direction.
• Strong work ethic and a customer-service mindset.
• Experience in a manufacturing or regulated (ISO/quality) environment a plus.

Responsibilities

• Manage complex calendars for the President & CEO and members of the executive team, including scheduling meetings, resolving conflicts, and prioritizing time-sensitive requests.
• Coordinate executive and leadership team meetings.
• Support Board of Directors meetings, including scheduling, preparing and distributing board packets, and coordinating logistics.
• Arrange domestic and international travel, including flights, lodging, ground transportation, and itineraries for executives and visiting customers or partners.
• Prepare, process, and reconcile expense reports for executives and VPs in a timely, accurate manner.
• Draft, edit, and format correspondence, presentations, reports, and spreadsheets on behalf of leadership.
• Screen and prioritize incoming calls, emails, and requests for executives, responding directly or routing to the right person.
• Handle confidential and sensitive information with discretion.
• Coordinate visits from customers, auditors, suppliers, and other guests hosted by leadership, including agendas, facility tours, and catering.
• Plan and support leadership offsites, company-wide meetings, and employee events.
• Maintain organized electronic and physical files for the executive team, in line with company document control practices.
• Act as a liaison between the executive team and internal departments to follow up on deadlines and requests.
• Greet visitors and provide general support to visitors and the employees they are meeting.
• Oversee visitor sign-ins and visitor badge distribution, following site safety and security procedures.
• Answer and direct incoming calls to the main line.
• Coordinate inbound and outbound office mail and deliveries.
• Coordinate and organize office activities.
• Maintain the general appearance of the front office and shared spaces.
• Assist HR with coordinating and greeting new hires.
• Other duties as required.

Skills

Calendar management

Executive support

Communication

Discretion

Organization

Self-starter

Education

High School Diploma

Associate's or Bachelor's degree preferred

Tools

MS Office

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Title: Executive Assistant

Job Type: Full time

Location: Durham, NC 27703

Summary: The Executive Assistant provides administrative and organizational support to the President & CEO and the executive leadership team, while serving as the first point of contact for visitors, callers, and new hires at our Durham office.

Essential Duties and Responsibilities:

Executive Leadership Support

• Manage complex calendars for the President & CEO and members of the executive team, including scheduling meetings, resolving conflicts, and prioritizing time-sensitive requests
• Coordinate executive and leadership team meetings
• Support Board of Directors meetings, including scheduling, preparing and distributing board packets, and coordinating logistics
• Arrange domestic and international travel, including flights, lodging, ground transportation, and itineraries for executives and visiting customers or partners
• Prepare, process, and reconcile expense reports for executives and VPs in a timely, accurate manner
• Draft, edit, and format correspondence, presentations, reports, and spreadsheets on behalf of leadership
• Screen and prioritize incoming calls, emails, and requests for executives, responding directly or routing to the right person
• Handle confidential and sensitive information (financial, personnel, customer, and strategic) with discretion
• Coordinate visits from customers, auditors, suppliers, and other guests hosted by leadership, including agendas, facility tours, and catering
• Plan and support leadership offsites, company-wide meetings, and employee events
• Maintain organized electronic and physical files for the executive team, in line with company document control practices
• Act as a liaison between the executive team and internal departments to follow up on deadlines and requests

Front Office and Reception

• Greet visitors and provide general support to visitors and the employees they are meeting
• Oversee visitor sign-ins and visitor badge distribution, following site safety and security procedures
• Answer and direct incoming calls to the main line
• Coordinate inbound and outbound office mail and deliveries
• Coordinate and organize office activities
• Maintain the general appearance of the front office and shared spaces
• Assist HR with coordinating and greeting new hires
• Other duties as required

Desired Education:

High School Diploma or equivalent required; Associate's or Bachelor's degree preferred

Desired Skills & Experience:

• 3–5 years of administrative experience, including at least 2 years supporting senior leaders or executives
• Advanced skills in the MS Office suite (Outlook, Word, Excel, PowerPoint) and Teams; experience with SharePoint a plus
• Proven ability to manage multiple calendars and competing priorities in a fast-paced environment
• Excellent written and verbal communication skills, with a professional, welcoming presence
• Ability to use excellent judgement and discretion with confidential information
• Strong organizational skills, attention to detail, and follow-through
• Self-starter who anticipates needs and can work independently with minimal direction
• Strong work ethic and a customer-service mindset
• Experience in a manufacturing or regulated (ISO/quality) environment a plus

Work Environment:

• Work is normally performed in a climate-controlled office environment, with occasional time in a heated manufacturing and warehouse facility (e.g., escorting visitors on tours)
• The noise level in the work environment is usually low to moderate
• Occasional work outside normal business hours may be required to support board meetings, executive travel, or company events