Executive Administrative Assistant

JPMorgan Chase & Co.; Columbus (OH); On-site; USD 55,000 - 90,000; Full time

Job summary

JPMorgan Chase & Co. in Columbus, OH, seeks an Executive Assistant to support Consumer & Community Bank leadership.

Must have five years of administrative experience, superb calendar management, discretion with confidential information, and strong communication with senior management. You will screen calls, coordinate complex meetings and travel, handle invoices and expenses, support onboarding, and prepare high-quality emails and documents.

Qualifications

• At least five years of administrative experience.
• Ability to organize and manage complex calendars.
• Experience interacting with senior management and handling confidential information.

Responsibilities

• Maintain complex and detailed calendars.
• Screen calls and prioritize information.
• Coordinate internal and external meetings.
• Arrange travel domestically and internationally.
• Organize events, catering and transportation.
• Process invoices and T&E expenses.
• Assist with staff onboarding/offboarding.
• Prepare emails and executive bios.
• Assist in editing spreadsheets and presentations.
• Maintain department documents and org charts.

Skills

Calendar management

Discretion and judgment

Interpersonal communication

Microsoft Office

Phone etiquette

Prioritization

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Become an integral part of Consumer & Community Bank team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in Consumer & Community Bank, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.