Executive Administrative Assistant

General Motors; Sunnyvale (CA); Hybrid; USD 70,000 - 100,000; Full time

Job summary

A leading company in the automotive sector is seeking an experienced Executive Administrative Assistant for its Software and Services organization in Sunnyvale, CA. The role involves supporting Senior Leaders through various administrative tasks, project management, and enhancing team collaboration. The ideal candidate should demonstrate strong organizational skills and thrive in a dynamic work environment, where flexibility and problem-solving are essential. Join us and contribute to our innovative team.

Qualifications

• Proactive, highly organized, and detail-oriented.
• Capable of managing multiple tasks and building relationships.
• Thrives in a fast-paced environment and adapts to change.

Responsibilities

• Manage complex calendars and coordinate travel arrangements.
• Assist with project coordination and track progress.
• Act as a liaison between executives and stakeholders.

Skills

Organizational skills

Communication

Problem-solving

Adaptability

Job description

Work Arrangement:

This role is categorized as hybrid. The successful candidate is expected to report to GM’s Sunnyvale, CA three times per week, at minimum.

The Role:

We are seeking an experienced Executive Administrative Assistant to support multiple Senior Leaders and Executives within our Software and Services organization. The position provides administrative support, ensures smooth operations, offers backup support as required, and facilitates effective communication within this dynamic group. The ideal candidate will be proactive, highly organized, detail-oriented, capable of managing multiple tasks, and skilled at building and maintaining relationships across the enterprise. They should thrive in a fast-paced, high-energy environment, be adaptable to change, and demonstrate problem-solving abilities, strategic thinking, and decision-making skills. Success in this role also requires grace in managing ambiguity, fostering innovation, flexibility, and a collaborative spirit.

What You’ll Do:

1. Administrative Support: Manage complex calendars, coordinate travel arrangements, schedule meetings, and handle expenses.
2. Project Management: Assist with project coordination, track progress, meet deadlines, and provide updates.
3. Document Preparation: Create, edit, and format documents, spreadsheets, and presentations, ensuring accuracy and professionalism.
4. Communication: Act as a liaison between executives and stakeholders, craft clear communications, and handle confidential information discreetly.
5. Team Coordination: Organize meetings and events, prepare agendas, take notes, and follow up on action items.
6. Initiative: Identify opportunities for process improvements and implement solutions to boost productivity.
7. Cross-Functional Collaboration: Work across departments, coordinate efforts, and build strong relationships with colleagues, especially EA peers.
8. Event Planning: Support internal and external event planning and logistics.