Executive Administrative Assistant

Comeau Associates; Sarasota (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Comeau Associates in Sarasota, FL seeks an Executive Administrative Assistant to support senior leadership on-site. This full-time role manages calendars, coordinates travel, prepares reports, drafts correspondence, and ensures meetings run smoothly.

You will handle confidential information with discretion, maintain files, answer inquiries, and collaborate with staff and clients to keep executives informed and prepared for their commitments. Prior experience is preferred.

Qualifications

• Experience supporting executives or senior managers.
• Excellent written and verbal communication.
• Strong organizational and time-management abilities.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office.

Responsibilities

• Manage executives' calendars and scheduling.
• Coordinate travel arrangements and prepare itineraries.
• Prepare correspondence and reports; maintain filing systems.
• Answer phone calls and emails; liaise with staff and clients.
• Assist with meeting logistics and material preparation.

Skills

Communication skills

Time management

Organizational skills

Discretion with confidential info

Multitasking

Education

Associate's or Bachelor's degree in business administration or related field (preferred)

Tools

Microsoft Office proficiency

Job description

Comeau Associates is an information technology and services company based in Milford, New Hampshire. The company provides technology and administrative services to its clients. Its work includes supporting day-to-day business operations and helping clients manage their technology needs.

Role Description

Company Description

Comeau Associates is an information technology and services company based in Milford, New Hampshire. The company provides technology and administrative services to its clients. Its work includes supporting day-to-day business operations and helping clients manage their technology needs.

Role Description

The Executive Administrative Assistant is a full-time, on-site position based in Sarasota, FL. The role provides administrative support to senior leadership.

Responsibilities include managing calendars, scheduling meetings, coordinating travel, preparing correspondence and reports, answering phone calls and emails, maintaining files and records, and assisting with document preparation and data entry. The position will also support internal and external meetings, communicate with staff and outside contacts, manage office supplies and basic office logistics, and help ensure executives have the materials and information needed for meetings and presentations.

The Executive Administrative Assistant will handle confidential information, use good judgment when dealing with sensitive matters, and communicate professionally with employees, clients, and other contacts.

• Previous experience providing administrative support to executives or senior managers.
• Strong written and verbal communication skills.
• Professional phone and email etiquette.
• Experience with filing, data entry, document preparation, and record management.
• Proficiency with Microsoft Office or similar office software.
• Experience managing calendars, email, meetings, and schedules.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and meet deadlines.
• Ability to handle confidential information with discretion.
• Dependable and detail-oriented.
• Previous experience as an executive assistant or administrative assistant is preferred.
• Associate’s or bachelor’s degree in business administration, office management, or a related field is preferred but not required.