Executive Administrative Assistant

IDR; Santa Clara (CA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Full benefits: Medical, Vision, Dental

Hybrid work model

Job summary

IDR is seeking an Executive Administrative Assistant to support three senior leaders in a hybrid role. You will manage highly complex calendars across global time zones, coordinate travel, meetings, offsites, and team events, and prepare agendas and briefing materials to drive efficiency.

Proven communication and stakeholder management skills are essential, as is experience with Outlook, Teams, Word, Excel, PowerPoint, Zoom, and Concur.

Qualifications

• 3+ years of executive assistant experience supporting VP-level leaders or above.
• Proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint and Zoom.
• Experience with Concur or similar expense management tools.
• Ability to leverage AI-enabled tools to improve workflows.
• Excellent communication skills and stakeholder management abilities.

Responsibilities

• Provide executive administrative support for three senior leaders.
• Manage highly complex calendars across global time zones.
• Coordinate internal and external meetings, leadership reviews, customer meetings, offsites, and team events.
• Prepare agendas, meeting materials, briefing documents, and follow-up action items.
• Anticipate executive needs and proactively identify solutions to increase efficiency and productivity.

Skills

Executive support experience

Office suite proficiency

AI-enabled tools

Stakeholder management

Tools

Outlook

Teams

Word

Excel

PowerPoint

Zoom

Concur

Job description

IDR is seeking a Executive Administrative Assistant to join one of our top clients for a hybrid opportunity. This role offers the chance to support senior leadership with a dynamic and fast-paced organization. The position involves managing complex calendars, coordinating travel arrangements, and partnering with various internal teams to drive operational efficiency.

Position Overview For The Executive Administrative Assistant

• Provide executive administrative support for three senior leaders.
• Manage highly complex and frequently changing calendars across global time zones.
• Coordinate internal and external meetings, leadership reviews, customer meetings, offsites, and team events.
• Prepare agendas, meeting materials, briefing documents, and follow-up action items.
• Anticipate executive needs and proactively identify solutions to increase efficiency and productivity.

Requirements For The Executive Administrative Assistant

• 3+ years of Executive Assistant experience supporting VP-level leaders or above.
• Proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and Zoom.
• Experience with Concur or similar expense management tools.
• Ability to leverage AI-enabled tools to improve workflows.
• Excellent communication skills and stakeholder management abilities.

What's in it for you?

• Competitive compensation package
• Full Benefits; Medical, Vision, Dental, and more!
• Opportunity to get in with an industry leading organization.

Why IDR?

• 25+ Years of Proven Industry Experience in 4 major markets
• Employee Stock Ownership Program
• Dedicated Engagement Manager who is committed to you and your success.
• Medical, Dental, Vision, and Life Insurance
• ClearlyRated's Best of Staffing® Client and Talent Award winner 12 years in a row.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.