Executive Assistant to the CEO

IDC Corporate; Boston (MA); Hybrid; USD 120,000 - 170,000; Full time

Benefits offered by this job

Vacation days

Holidays

Sick days

Medical benefits

Floating holidays

Volunteer day

401(k) match

Disability insurance

Life insurance

Parental leave

Job summary

IDC Corporate is seeking an Executive Assistant to support the CEO in a hybrid Boston-based role. You will manage calendars, prepare materials for high-level engagements, and coordinate travel across time zones, ensuring confidentiality and strategic alignment with executive priorities.

The role demands proactive anticipation, discretion, and seamless collaboration with senior leaders and the Chief of Staff.

Qualifications

• 7+ years of executive assistant experience, preferably at the C-level, in a global environment.
• Ability to manage multiple competing priorities with precision and discretion.
• Excellent written and verbal communication, capable of crafting executive-level materials.
• Proficiency with Microsoft Office Suite and collaboration tools (Teams, Zoom, Slack).

Responsibilities

• Manage complex and dynamic calendars across time zones.
• Prepare meetings, presentations, and briefing materials for the CEO.
• Handle sensitive information with discretion and confidentiality.
• Coordinate travel, meetings, and events with attention to detail and logistics.
• Draft and refine correspondence and briefing documents for stakeholders.
• Act as liaison with senior leaders, clients, and partners.
• Oversee expense processing in line with company policy.

Skills

Executive support

Calendar management

Communication

MS Office

Tools

Microsoft Teams

Zoom

Slack

Job description

Overview

About the Role & Team

IDC is seeking a highly experienced and proactive Executive Assistant (EA) to support our CEO. This is a senior-level role that goes well beyond traditional administrative support. It requires a professional who can anticipate needs, manage complexity on a global scale, and ensure seamless day-to-day operations. The successful candidate will be a trusted partner, enabling the executive to focus on strategic leadership. This role requires a high degree of flexibility and responsiveness, with the ability to support an executive whose schedule extends beyond standard business hours. This role is an individual contributor and reports to the Chief Executive Officer. This is a hybrid position based in Boston, MA and standard work hours are those aligned to the East Coast.

What You’ll Do

• Manage complex and dynamic calendars, balancing priorities across global time zones.
• Anticipate needs and ensure the executive is fully prepared for meetings, presentations, and external engagements.
• Provide timely support and follow-through during extended business hours, ensuring alignment with the executive's working pace and priorities.
• Handle sensitive and confidential information with absolute discretion.
• Monitor, organize, and streamline email and communications to maximize executive focus and effectiveness. Communication & Coordination
• Draft and refine correspondence, presentations, and briefing documents with clarity and professionalism.
• Serve as the executive's administrative liaison with senior leaders, clients, partners, and external stakeholders.
• Coordinate logistics for board-level and client-facing engagements, ensuring a polished experience.
• Collaborate regularly with the Chief of Staff to the CRO and other Executive Assistants across IDC
• Plan and manage complex domestic and international travel with foresight, ensuring itineraries are efficient, practical, and aligned with executive priorities.
• Anticipate potential conflicts and proactively adjust schedules to minimize friction and maximize productivity.
• Prepare comprehensive itineraries and briefing materials that include logistics, meeting context, and key stakeholder details.
• Ensure seamless transitions between meetings, events, and travel segments, with a focus on keeping the executive prepared and effective.
• Coordinate logistics for leadership offsites, board meetings, and external events with a high degree of precision and professionalism.
• Process and reconcile expenses, ensuring accuracy and compliance with company policies.
• Maintain organized systems for documents, contacts, and records.
• Collaborate with internal administrative teams to ensure alignment and efficiency.

What You Bring

• 7+ years of executive assistant experience supporting senior executives, ideally at the C-level, in a global and fast-paced environment.
• Proven ability to manage multiple competing priorities with precision and discretion.
• Exceptional written and verbal communication skills, with the ability to craft executive-level.
• Expertise in Microsoft Office Suite and collaboration platforms (Teams, Zoom, Slack, etc.).

Why This Role Stands Out

At IDC, your work helps shape how the world understands technology and where it goes next. You collaborate with curious, high-caliber colleagues who value rigor, integrity, and shared success. As the premier global provider of trusted technology intelligence, IDC equips business and technology leaders with the evidence they need to make confident decisions. Our insights inform strategy, investment, and innovation across industries and regions.

Recognized by IIAR as Analyst Firm of the Year for five consecutive years, IDC sets the standard for credibility and impact. With more than 1,000 analysts worldwide and a truly global perspective, we combine deep expertise with practical relevance. Here, your ideas matter, your voice is heard, and your contributions provide the insights leaders rely on every day. It is meaningful work, backed by a culture that supports growth, collaboration, and long-term career development with a globally respected brand.

What We Offer

• 15 vacation days (prorated based on start date)
• 12 company-paid holidays
• 6 paid sick days (prorated based on start date; may vary by state)
• Medical, dental, and vision coverage
• 2 floating holidays (prorated based on start date)
• 1 volunteer day
• 401(k) company match (IDC matches 3% on the first 6% of employee contributions)
• Company-paid short-term disability
• Company-paid life insurance
• Company-paid parental leave

Compensation Transparency

At IDC, we are committed to fair and equitable pay practices. Employees are compensated equitably for their work, aligned with their skills and experience. Salary and incentive structures are determined through a rigorous process that considers experience, education, certifications, role-specific requirements, internal equity, and verified U.S. market data from an independent third-party partner.The expected total annual compensation, depending on location and experience, is between $120,000 - $170,000.

Equal Opportunity Employer

IDC is committed to providing equal employment opportunities for all qualified persons. Employment eligibility verification required. We participate in E-Verify.

IDC is currently able to employ remote workers in the following states: Arizona (AZ), California (CA), Colorado (CO), Connecticut (CT), Washington D.C. (DC), Florida (FL), Georgia (GA), Illinois (IL), Indiana (IN), Kansas (KS), Massachusetts (MA), Maryland (MD), Maine (ME), Michigan (MI), Minnesota (MN), Missouri (MO), Mississippi (MS), North Carolina (NC), New Hampshire (NH), New Jersey (NJ), New York (NY), Ohio (OH), Oregon (OR), Pennsylvania (PA), Rhode Island (RI), South Carolina (SC), Tennessee (TN), Texas (TX), Utah (UT), Virginia (VA), Vermont (VT), Washington (WA), and Wisconsin (WI).