Executive Administrative Assistant

Lensa; Saint Paul (MN); On-site; USD 78,000 - 88,000; Full time

Job summary

Join a dynamic environment as an Executive Administrative Assistant at a leading career site in Mendota Heights, MN. You will support C-Suite executives by managing schedules, preparing documents, and facilitating communication both internally and externally. Your organizational skills and problem-solving capabilities will be essential in this fast-paced role, making a meaningful impact on the executive team's efficiency.

Benefits

Medical, dental, and vision insurance

401(k) retirement plans

Qualifications

• 5-8 years of experience as an executive assistant supporting C-Suite executives.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite at an intermediate level or above.

Responsibilities

• Provide high-level administrative support to executives, including calendar management and meeting scheduling.
• Prepare and edit correspondence, reports, and presentations.
• Organize and maintain confidential files and records.

Skills

Organization

Communication

Problem Solving

Project Management

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

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Lensa is a U.S. career site that helps job seekers discover job opportunities. We are not a staffing firm or agency. We promote jobs on behalf of our clients, which include employers, recruitment agencies, and marketing partners.

Executive Administrative Assistant

Job Details

Job Location

Mendota Heights - Mendota Heights, MN

Position Type

Full Time

Description

Executive Administrative Assistant

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide administrative support to our executive leadership team. The ideal candidate will have experience in administrative functions, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. This role requires professionalism, discretion, and a proactive approach to problem-solving.

Key Responsibilities

• Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other business documents.
• Act as a point of contact between executives and internal/external stakeholders, ensuring professional communication and follow-up.
• Organize and maintain confidential files, records, and reports.
• Plan and coordinate events, meetings, and conferences, including logistical arrangements and agenda preparation.
• Assist with expense reporting.
• Conduct research and compile data for executive decision-making.
• Support special projects and initiatives as needed.
  
  

Qualifications

Required:

• Minimum of 5-8 years of experience as an executive assistant, preferably supporting C-Suite executives in a corporate environment
• Bachelor’s degree preferred
• Strong project management skills with the ability to track multiple priorities, meet deadlines, and drive initiatives forward.
• Proficiency in Microsoft Office Suite at an intermediate level or above: Word, Excel, PowerPoint, Outlook.
  
  

Desired

• Ability to prioritize tasks, manage time efficiently, and handle multiple responsibilities simultaneously.
• High level of discretion and professionalism when handling sensitive information.
• Ability to anticipate needs, troubleshoot issues, and take initiative in a dynamic work environment.
• Excellent verbal and written communication skills, with strong attention to detail.
  
  

The starting salary range for this role is $78,000-$88,000 annual base salary. This range is a good faith estimate; we may pay more or less than the posted range, and this range may be modified in the future. Actual compensation packages take into account a wide range of factors that are unique to each candidate, including but not limited to geographic location; skill sets; relevant education and certifications; depth of experience; performance; and other business and organizational needs. The total compensation package for this position may also include the opportunity to participate in employee benefits including our medical/dental/vision insurance and 401(k) retirement plans, subject to applicable plan terms, and/or eligibility for other compensation.

If you have questions about this posting, please contact [e-mail]

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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