Executive Assistant / Personal Assistant - FULLY REMOTE

Career Group; Portland (OR); Remote; USD 75,000 - 80,000; Full time

Job summary

A growing agency is seeking an Executive Assistant to provide administrative support to their founder. This role, which is fully remote, requires a proactive, highly organized individual with a minimum of 5 years supporting C-level executives. The ideal candidate will excel in communication, manage shifting priorities, and ensure efficient internal operations.

Qualifications

• 5+ years of experience supporting C-level executives, ideally in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong proficiency with Google tools and Slack.

Responsibilities

• Manage complex calendars and schedules for the CEO and Founder.
• Provide strategic support and coordinate internal communications.
• Handle travel logistics and onboarding processes.

Skills

Communication

Organization

Initiative

Time Management

Detail-oriented

Tools

Google Workspace

Slack

Job description

Our client, a growing agency at the forefront of digital tech and financial services, is seeking a champion Executive Assistant to become an indispensable part of their executive leadership team and provide dedicated administrative support to their busy Founder. We're looking for someone who thrives in a fast-paced environment, anticipates needs before they surface, and brings exemplary communication skills to every interaction. This role requires a proactive, hands-on professional with a high-touch approach to supporting top-tier executives.

The ideal candidate is highly organized, self-directed, and thrives on taking initiative. You'll be trusted with a broad range of responsibilities that span daily operations, executive personal support, internal communications, and project coordination. This isn't a task-by-task role—it's about owning outcomes, streamlining workflows, and keeping high-performing leaders focused on what matters most. Experience working in a remote or hybrid setup is essential, as is the ability to juggle shifting priorities with professionalism and a solutions-first mindset.

Responsibilities include :

• Provide strategic and administrative support to the CEO and Founder
• Manage complex calendars and schedules with precision and foresight
• Coordinate internal communications and workflows using Slack and Google Workspace
• Track tasks and deadlines to ensure follow-through across departments
• Book and manage travel logistics, prepare itineraries, and handle meeting coordination
• Monitor and process expenses; assist with light bookkeeping and invoice tracking
• Support onboarding, benefits administration, and internal HR processes
• Liaise with vendors and external partners; assist with hiring coordination
• Collaborate with accounting on billing, payroll, and financial documentation
• Identify opportunities to streamline operations and improve internal systems
• Coordinate family and household scheduling as needed
• Assist with event planning for both professional and personal functions
• Communicate with and manage vendors (e.g., home maintenance, personal services)
• Research and obtain quotes for personal and household projects
• Handle occasional personal errands and ad hoc family-related tasks

Qualifications :

• Minimum 5 years of experience supporting C-level executives, ideally in a fast-paced or startup environment
• Demonstrated ability to take initiative, work independently, and manage multiple priorities
• Excellent written and verbal communication skills; clear, polished, and proactive
• High proficiency with Google, Slack, AI tools, and CRM
• Comfortable working remotely the majority of the time, with the ability to travel as needed
• Highly organized, detail-oriented, and solutions-focused with a strong sense of follow-through

Location : Fully Remote with ability to travel 1-2x a year. PST hours and flexible to work outside of "normal business hours"

Compensation : $75,000–$80,000 base + discretionary bonus

Create a job alert for this search